Executive Assistant for Events

SAGAEVENTS INC.; Mandaluyong; On-site; PHP 260,000 - 460,000; Full time

Job summary

SAGAEVENTS INC. is seeking an Executive Assistant to support senior-level managers with a range of administrative tasks. You will manage calendars, coordinate travel, prepare expense reports, and handle communications to ensure smooth operations across the company.

The ideal candidate is well-organized with strong time management and the ability to work independently. Prior EA/PA experience and MS Office proficiency are highly valued, and candidates with a PA certification are a plus.

Qualifications

• Bachelor's Degree or equivalent experience.
• Experience as an Executive Assistant or Personal Assistant is preferred.
• Excellent MS Office knowledge (Word, Excel, PowerPoint).
• Strong organizational and time management skills are essential.
• Familiarity with office equipment (calendars, copiers, etc.).
• Excellent verbal and written communication skills.
• PA Diploma or Certification is a plus.

Responsibilities

• Act as the point of contact among executives, employees, clients, and external partners.
• Arrange personal and project errands and organize event logistics.
• Source suppliers/vendors for personal errands and projects.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare periodic reports.
• Oversee the performance of clerical staff and office inventory.
• Format memos, emails, presentations and reports.

Skills

MS Office

Organizational skills

Time management

Communication skills

Office gadgets

Education

Bachelor's Degree or equivalent experience

Job description

About the role

An Executive Assistant’s job is to perform variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

SPECIFIC DUTIES AND RESPONSIBILITIES

Act as the point of contact among executives, employees, clients, and other external partners.

Assist with and execute personal and project errands with efficiency, such as organizing the logistics of projects outside of events.

Source Suppliers/Vendors for personal errands and projects.

Manage information flow in a timely and accurate manner.

Manage executives’ calendars and set-up meetings.

Make travel and accommodation arrangements.

Rack daily expenses and prepare weekly, monthly, and/or quarterly reports.

Oversee the performance of other clerical staff.

Act as an office manager by keeping up with the supply inventory.

Format information for internal and external communication—memos, emails, presentations, and reports.

Key responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners.

• Assist with and execute personal and project errands with efficiency, such as organizing the logistics of projects outside of events.

• Source Suppliers/Vendors for personal errands and projects.

• Manage information flow in a timely and accurate manner.

• Manage executives' calendars and set-up meetings.

• Make travel and accommodation arrangements.

• Track daily expenses and prepare weekly, monthly, and/or quarterly reports.

• Oversee the performance of other clerical staff.

• Act as an office manager by keeping up with the supply inventory.

• Format information for internal and external communication—memos, emails, presentations, and reports

• Take minutes during meetings.

• Screen and direct phone calls and distribute correspondence.

• Organize and maintain the office filing system.

• Assist in planning, coordination, and execution of event logistics, including venue preparation, transportation, equipment, and material requirements.

About you

• Bachelor's Degree or equivalent experience.

• Work experience as an Executive Assistant, Personal Assistant or similar role.

• Excellent MS Office knowledge.

• Outstanding organizational and time management skills.

• Familiarity with office gadgets and applications (e. g. e- calendars and copy machines).

• Excellent verbal and written communication skills.

• PA Diploma or Certification is a plus.