Executive Assistant

Wellmade Manufacturing Corp.; Mandaue; On-site; PHP 360,000 - 600,000; Full time

Job summary

Wellmade Manufacturing Corp. is seeking a reliable Executive Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive.

This role acts as the primary gatekeeper for internal and external stakeholders. You will manage calendars across time zones, arrange travel, prepare meeting materials, track action items, and handle confidential information with discretion.

Qualifications

• Bachelor’s degree in business/related field preferred.
• 1–2 years of experience as an EA/PA/Administrative Assistant or similar.
• Proficient in MS Word and Excel.
• Strong verbal and written communication with confidentiality.

Responsibilities

• Manage complex calendars across multiple time zones and protect the executive's focus time.
• Filter emails, screen calls, draft professional correspondence, liaise with stakeholders.
• Arrange domestic and international travel itineraries including flights and lodging.
• Prepare meeting agendas, create slides, record minutes, track action items.
• Process expenses and assist with basic bookkeeping or invoicing tasks.
• Oversee special projects and maintain filing systems and workflows.
• Handle sensitive information with utmost discretion and professional judgment.

Skills

Calendar management

Communication

Discretion and confidentiality

MS Word

MS Excel

Travel coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word/Excel)

PowerPoint / Google Slides

Job description

We are looking for a reliable, organized, computer-savvy, and proactive Executive Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive. This critical position functions as the primary point of contact and administrative gatekeeper for all internal and external stakeholders on matters relating to the Executive Office.

Key Responsibilities and Duties

• Manage complex calendars, coordinate appointments across multiple time zones, and resolve meeting conflicts while protecting the executive's focus time.

• Filter incoming emails, screen phone calls, draft professional correspondence, and act as the primary liaison for employees, clients, and partners.

• Arrange comprehensive domestic and international travel itineraries, including flights, lodging, ground transportation, and meeting logistics.

• Prepare meeting agendas, create presentation slides (PowerPoint/Google Slides), record accurate meeting minutes, and track pending action items to completion.

• Compile data, create executive summaries, process expense reports, and manage basic bookkeeping or invoicing tasks.

• Oversee special projects, maintain digital and physical filing systems, and manage office supplies or administrative workflows.

• Handle sensitive corporate, financial, and personnel information with utmost discretion, integrity, and professional judgment.

Qualifications

• A Bachelor’s degree in Business Administration, Corporate Communications, or a related commercial discipline is highly preferred.
• At least 1–2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar position
• Proficient in Microsoft Word and Excel
• Exceptional verbal and written communication skills to act as a primary point of contact
• High level of professionalism and the ability to maintain strict confidentiality regarding sensitive company data
• Superior multi-tasking, prioritization, and attention to detail