Executive Assistant

Bigtime Empire Corporation; Pasig; On-site; PHP 350,000 - 550,000; Full time

Job summary

Bigtime Empire Corporation is seeking an Executive Assistant to provide high-level administrative support to the company’s executive leadership. The role oversees calendars, meetings, travel and confidential communications, ensuring smooth day-to-day operations for the executive team.

Responsibilities include calendar management, preparing materials, drafting correspondence, travel coordination, and acting as a trusted liaison with internal and external stakeholders.

Qualifications

• Bachelor's degree in a relevant field is required.
• At least 2 years of experience as an Executive Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficient in Microsoft Office and scheduling tools.

Responsibilities

• Manage the executive’s calendar, schedule appointments, and coordinate meetings.
• Prepare and organize meeting materials, take minutes, and track action items.
• Draft, proofread, and manage emails, memos, presentations, and reports.
• Coordinate travel arrangements, accommodations, and itineraries.
• Serve as the liaison between the executive and internal/external stakeholders.
• Maintain confidentiality of sensitive documents and information.
• Monitor and prioritize emails, calls, and messages on behalf of the executive.
• Organize and maintain office files, contacts, and records.
• Assist in project tracking and deadline management.
• Perform other administrative duties as assigned by the executive.

Skills

Calendar management

Meeting coordination

Email management

Travel coordination

Liaison

Confidentiality

Organization

Time management

Written communication

Discretion

Multitasking

Education

Bachelor’s degree in Business Administration, Management, Communication, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

The Executive Assistant provides high-level administrative support to the company’s executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential communications, and ensuring the executive’s day-to-day operations run smoothly. The Executive Assistant serves as a gatekeeper, organizer, and key point of contact both internally and externally.

Key Responsibilities

• Manage the executive’s calendar, schedule appointments, and coordinate meetings
• Prepare and organize meeting materials, take minutes, and track action items
• Draft, proofread, and manage emails, memos, presentations, and reports
• Coordinate travel arrangements, accommodations, and itineraries
• Serve as the liaison between the executive and internal/external stakeholders
• Maintain confidentiality of sensitive documents and information
• Monitor and prioritize emails, calls, and messages on behalf of the executive
• Organize and maintain office files, contacts, and records
• Assist in project tracking and deadline management
• Perform other administrative duties as assigned by the executive
• Bachelor’s degree in Business Administration, Management, Communication, or related field
• At least 2 years of experience as an Executive Assistant or in a similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
• Ability to multitask, prioritize effectively, and meet deadlines under pressure
• Strong attention to detail and problem-solving abilities