EXECUTIVE ASSISTANT

Global Empire Manufacturing Corporation; Pasig; On-site; PHP 502,000 - 725,000; Full time

Job summary

Global Empire Manufacturing Corporation is seeking an Executive Assistant to support an executive's daily operations, scheduling, and administrative needs, ensuring smooth workflow. The role requires excellent communication, strong organizational skills, proficiency in Microsoft Office and Google Workspace, and the ability to handle confidential information with discretion under pressure.

You will manage calendars, coordinate meetings and travel, prepare documents and presentations, handle

Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in Personal/Executive/Administrative Assistant role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office and Google Workspace.
• Detail-oriented and capable of multitasking.
• Trustworthy with confidential information.

Responsibilities

• Manage executive's daily schedule, appointments, meetings, and activities.
• Coordinate meetings, travel, and business activities.
• Prepare and organize documents, reports, correspondence, and presentations.
• Handle calls, messages, emails, and other communications.
• Coordinate with employees, clients, suppliers, and government offices.
• Monitor and follow up on assigned tasks and deadlines.
• Assist with business and personal errands including banking and government transactions.
• Monitor expenses, cash advances, receipts, and supporting documents.
• Maintain organized physical and digital files.
• Handle confidential information with discretion.

Skills

Communication

Organizational skills

Time management

Microsoft Office

Google Workspace

Detail orientation

Multitasking

Confidential handling

Work under pressure

Education

Bachelor's degree in Business Administration/Management/Office Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

About the role

This is an Executive Assistant position supporting an executive's daily operations, schedule management, and administrative needs.

Key responsibilities

• Manage the executive's daily schedule, appointments, meetings, and activities
• Coordinate meetings, appointments, travel arrangements, and business activities
• Prepare and organize documents, reports, correspondence, and presentations
• Handle calls, messages, emails, and other communications as needed
• Coordinate with employees, clients, suppliers, government offices, and other external contacts
• Monitor and follow up on assigned tasks, deadlines, and pending requests
• Assist with authorized business and personal errands, including banking, document processing, deliveries, and government transactions
• Assist in monitoring expenses, cash advances, receipts, and other supporting documents
• Maintain organized physical and digital files
• Handle confidential and sensitive information with strict discretion

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred
• At least 1-3 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Proficient in Microsoft Office and Google Workspace
• Highly detail-oriented and able to multitask
• Trustworthy and capable of handling confidential information
• Proactive, resourceful, flexible, and dependable
• Can work with minimal supervision and under pressure
• Willing to work beyond regular hours when necessary