Executive Assistant

Private Advertiser; Bacoor; On-site; PHP 502,000 - 725,000; Full time

Job summary

Private Advertiser in Cavite, Philippines is seeking an Executive Assistant to provide comprehensive administrative and organizational support to a senior executive. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role requires strong communication, time management, and independence, with 3–5 years of EA/PA experience. Proficiency in Microsoft Office and Google Workspace is essential, and you must be able to anticipate

Qualifications

• Bachelor's degree in a relevant field.
• 3–5 years of experience as an Executive Assistant/Personal Assistant or similar role.
• Experience supporting a senior executive is highly preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Highly detail-oriented and capable of handling multiple priorities.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work independently and handle sensitive information.

Responsibilities

• Manage schedules, appointments, meetings, and daily activities.
• Coordinate meetings, prepare agendas, and organize documents and materials.
• Handle emails, correspondence, calls, and other communications.
• Prepare reports, presentations, minutes, and other business documents.
• Arrange business trips, transportation, accommodations, and itineraries.
• Monitor important deadlines, commitments, and follow-ups.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Maintain organized and confidential records and information.
• Conduct research and gather information as requested.
• Provide support for business and personal tasks related to the executive’s activities.
• Assist with special projects and other tasks as assigned.
• Proactively identify scheduling conflicts, priorities, and potential concerns and recommend solutions.

Skills

Communication

Interpersonal skills

Time management

Detail-oriented

Independent worker

Discretion

Education

Bachelor's degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Overview:

The Executive Assistant provides comprehensive administrative and organizational support to a senior executive, ensuring efficient management of schedules, communications, meetings, documents, and daily priorities. The role requires professionalism, discretion, strong organizational skills, and the ability to anticipate and respond to the executive’s needs.

Key Responsibilities:

• Manage schedules, appointments, meetings, and daily activities.
• Coordinate meetings, prepare agendas, and organize necessary documents and materials.
• Handle emails, correspondence, calls, and other communications.
• Prepare reports, presentations, minutes, and other business documents.
• Arrange business trips, transportation, accommodations, and itineraries when needed.
• Monitor important deadlines, commitments, and follow-ups.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Maintain organized and confidential records and information.
• Conduct research and gather information as requested.
• Provide support for business and personal tasks related to the executive’s activities.
• Assist with special projects and other tasks as assigned.
• Proactively identify scheduling conflicts, priorities, and potential concerns and recommend appropriate solutions.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• At least 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting a senior executive or business leader is highly preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Highly detail-oriented and capable of handling multiple priorities.
• Proficient in Microsoft Office and Google Workspace.
• Strong sense of professionalism, discretion, and confidentiality.
• Ability to work independently and handle sensitive information.
• Flexible, dependable, proactive, and solutions-oriented.