Executive Assistant

De Castro Consulting; Manila; Hybrid; PHP 446,400 - 669,600; Full time

Job summary

A consulting firm in Metro Manila is looking for an experienced Executive Assistant to support the Founder. The role involves managing schedules, preparing meetings, and acting as a liaison with internal and external stakeholders. Candidates should have a bachelor’s degree, strong organizational skills, and 2-4 years of relevant experience in fast-paced environments. Comfort with hybrid work setups is essential.

Qualifications

• 2-4 years’ experience as an Executive Assistant, ideally supporting C‑suite or Founders.
• High proficiency in managing scheduling across time zones.
• Experience in remote and international support environments.

Responsibilities

• Serve as the main liaison between the Founder and all stakeholders.
• Manage/calendar coordination and handle travel logistics.
• Prepare meeting agendas and record detailed notes.

Skills

Excellent written and verbal English communication skills

Organizational skills

Ability to multitask

Time-management abilities

Education

Bachelor’s degree in Business, Communications, or a related field

Tools

Microsoft 365

Google Workspace

Asana

Trello

Monday.com

Job description

Overview

Hybrid - Manila 3-5 Yrs Exp Bachelor Full-time

Job Description

• Serve as the main liaison between the Founder and all internal/external stakeholders.
• Manage/calendar coordination, optimize scheduling across time zones, and handle travel logistics.
• Prepare meeting agendas, record detailed notes, and track follow-up tasks.
• Draft, proofread, and manage executive-level emails, presentations, and reports.
• Maintain strict confidentiality and act with discretion at all times.
• Monitor progress on assigned tasks, projects, and key deliverables.
• Coordinate across departments and with clients to ensure timely responses and commitments.
• Manage both business‑related and personal admin requests to support the Founder’s efficiency.
• Provide coverage during core business hours; limited early or late shifts may be required for international calls.

Qualifications

• Bachelor’s degree in Business, Communications, or a related field.
• 2–4 years’ experience as an Executive Assistant, ideally supporting C‑suite or Founders in fast‑paced environments.
• Comfort with hybrid work setups: strong self‑direction, reliability, and discipline.
• Excellent written and verbal English communication skills.
• High proficiency in Microsoft 365, Google Workspace, and virtual meeting tools.
• Superior organizational, multitasking, and time‑management abilities.
• Independent thinker who remains composed under pressure, reacts quickly to shifting priorities, and anticipates needs.
• Familiarity with project management platforms (e.g., Asana, Trello, Monday.com).
• Experience in remote and international support environments.
• Previous exposure to BPO industry workflows is a bonus.

Written and Verbal Communication Skills

If the position requires you to work overseas, please be vigilant and beware of fraud.

• Withholds your ID,
• Requires you to provide a guarantee or collects property.

Preview

If you encounter an employer who has the following actions during your job search, please report it immediately