Executive Assistant (Executive level support)

Private Advertiser; Taguig; On-site; PHP 480,000 - 600,000; Full time

Job summary

Private Advertiser in the Philippines seeks an Executive Assistant to act as the primary liaison between executives and internal and external stakeholders, ensuring efficient communication, information flow, and strong administrative support. The role focuses on managing executive calendars, coordinating meetings and travel, and safeguarding confidential information to boost executive effectiveness.

You will file and manage records, prepare correspondence, emails, memos, and reports, and

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office applications and standard office tools.
• Ability to manage multiple priorities and work effectively with senior executives.
• Strong interpersonal and stakeholder management skills.

Responsibilities

• Serve as liaison between executives, employees, clients, and guests.
• Manage executive calendars, meetings, travel arrangements, and business engagements.
• Handle confidential documents and sensitive information with discretion.
• File and manage records.
• Prepare correspondence, emails, memos, and reports.
• Transcribe notes and meeting documentation.
• Process bill payments and other administrative requirements.
• Coordinate with various departments and external stakeholders as needed.
• Perform other duties assigned by management.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

Stakeholder management

Interpersonal skills

Tools

Microsoft Office

Job description

The Executive Assistant serves as the primary point of contact between executives and internal or external stakeholders, ensuring efficient communication, information flow, and administrative support. The role is responsible for managing executive schedules, coordinating meetings and travel arrangements, safeguarding confidential information, and providing day-to-day administrative assistance to support executive effectiveness.

Key responsibilities

• Serve as the liaison between executives, employees, clients, and guests.

• Manage executive calendars, meetings, travel arrangements, and business engagements.

• Handle confidential documents and sensitive information with discretion.

• File and manage records.

• Prepare correspondence, emails, memos, and reports.

• Transcribe notes and meeting documentation.

• Process bill payments and other administrative requirements.

• Coordinate with various departments and external stakeholders as needed.

• Perform other duties assigned by management.

About you

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• High level of discretion and confidentiality.

• Proficient in Microsoft Office applications and standard office tools.

• Ability to manage multiple priorities and work effectively with senior executives.

• Strong interpersonal and stakeholder management skills.