Executive Assistant to CEO | Calendar, Travel & Board

Jobtailor; Hinoba-an; On-site; PHP 360,000 - 540,000; Full time

Job summary

Jobtailor in the Philippines is seeking an experienced Executive Assistant to support the CEO. The role focuses on inbox management, calendar coordination, travel planning, and maintaining confidential information with excellent discretion.

You will draft communications, manage multiple calendars, and prepare reports and meeting materials for board and committee engagements while ensuring timely follow-ups and accuracy in all tasks.

Qualifications

• Three or more years supporting an executive, owner, or founder directly.
• Excellent written English; you will write on behalf of the CEO.
• Proven reliability with deadlines and detail.
• Comfort with confidential information and sound judgment.
• Strong self-direction; you will not be micromanaged.
• Reliable high-speed internet.
• Backup power or backup work location.
• Quiet environment.
• Willingness to sign a non-disclosure agreement covering client, financial, personnel, and personal information.
• Experience in professional services, engineering, architecture, or construction preferred.
• Familiarity with billable-hour environments and project accounting preferred.
• Microsoft 365 and SharePoint experience.
• Experience supporting nonprofit or association board service.
• Experience supporting both business and personal logistics for the same executive.
• Ability to learn systems quickly and document what you learn.
• Working availability 8:00 AM to 5:00 PM Pacific Time, Monday through Friday.

Responsibilities

• Triage, sort, label, file, and draft responses for the CEO's inbox.
• Maintain the inbox at zero unread by the end of each business day.
• Manage calendars and travel arrangements for business and personal commitments.
• Protect focus blocks, confirm attendance, and resolve scheduling conflicts.
• Book flights, hotels, and ground transportation for business and personal travel.
• Prepare weekly timesheets and monthly expense reports with proper coding.
• Maintain a live tracker of deliverables, commitments, and deadlines.
• Prepare board/committee meeting materials and talking points.
• Coordinate with chapter staff, board members, and volunteers for EO events.

Job description

Jobtailor in the Philippines is seeking an experienced Executive Assistant to support the CEO. The role focuses on inbox management, calendar coordination, travel planning, and maintaining confidential information with excellent discretion.

You will draft communications, manage multiple calendars, and prepare reports and meeting materials for board and committee engagements while ensuring timely follow-ups and accuracy in all tasks.