Executive Assistant — Calendar Master, Travel & Projects

ELLA DL BEAUTY INC; Philippines; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Company Christmas Gift

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Opportunities for Promotion

Job summary

ELLA DL BEAUTY INC in the Philippines is seeking an organized Executive/Administrative Assistant to support senior executives with calendar management, travel planning, and correspondence. You will prepare letters, reports, and presentations, organize meetings and events, and coordinate with internal teams and external partners.

You will handle confidential documents, monitor deadlines, assist in budgets and expense reports, and ensure professional client relations while supporting special

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Screen and manage phone calls, emails, and correspondence, responding or escalating matters as appropriate.
• Prepare letters, reports, presentations, meeting minutes, and other business documents.
• Organize meetings, conferences, and company events.
• Coordinate with internal departments and external clients, partners, and suppliers.
• Maintain confidential files, records, and sensitive company information.
• Monitor deadlines and follow up on pending tasks and action items.
• Handle office documentation, contracts, and filing systems.
• Assist in preparing budgets, expense reports, and reimbursement requests.
• Receive visitors and maintain professional client relations.
• Support executives in project coordination and special assignments.
• Perform other administrative duties as assigned.

Job description

ELLA DL BEAUTY INC in the Philippines is seeking an organized Executive/Administrative Assistant to support senior executives with calendar management, travel planning, and correspondence. You will prepare letters, reports, and presentations, organize meetings and events, and coordinate with internal teams and external partners.

You will handle confidential documents, monitor deadlines, assist in budgets and expense reports, and ensure professional client relations while supporting special