Executive Assistant

IMV INTERNATIONAL MICRO VILLAGE INC.; Philippines; On-site; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Competitive salary package

Professional development opportunities

Supportive and collaborative workplace

Flexible working arrangements where/if

Health and wellness initiatives

Staff discounts

Job summary

IMV International Micro Village Inc. in Makati City, Metro Manila, is seeking an experienced Executive Assistant to support senior leadership in a full-time role.

You will manage calendars, prepare reports and presentations, coordinate complex travel, and handle confidential information with discretion to ensure smooth executive operations. The ideal candidate has 3–5 years of executive support experience, superb organizational skills, and excellent English communication.

Qualifications

• 3–5 years of experience as an executive/personal assistant or similar role.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Excellent English communication, both spoken and written.
• Strong organizational skills and meticulous attention to detail.
• Discretion with confidential information and professional integrity.

Responsibilities

• Manage executive calendars and schedule meetings with prioritisation.
• Prepare reports, presentations and correspondence for leadership and board meetings.
• Coordinate travel arrangements including flights and itineraries.
• Serve as a point of contact for internal and external stakeholders.
• Organise meetings, conferences and events with logistics and follow-up.
• Maintain filing systems, databases and records for executive use.
• Assist with budget tracking and financial administration for the office.
• Support multiple executives while maintaining accuracy and efficiency.
• Identify and implement office process improvements for efficiency.

Skills

Multitasking

Time management

Verbal & written communication

Discretion & integrity

Interpersonal skills

Tools

Microsoft Office

Job description

About the role

IMV International Micro Village Inc. is seeking an experienced and proactive Executive Assistant to join our team in Makati City, Metro Manila. This is a full-time position offering the opportunity to work closely with senior leadership and play a crucial role in ensuring the smooth and efficient operation of our executive office. As an Executive Assistant, you will be the backbone of executive operations, providing strategic support that enables our leadership team to focus on driving business objectives and achieving organisational goals.

What you'll be doing

• Managing executive calendars and scheduling meetings, ensuring optimal time management and prioritisation of commitments
• Preparing comprehensive reports, presentations and correspondence for senior leadership and board meetings
• Coordinating travel arrangements, including flights, accommodation and itineraries for executives
• Handling confidential and sensitive information with discretion and maintaining strict confidentiality at all times
• Serving as a point of contact for internal and external stakeholders, managing communications on behalf of executives
• Organising and coordinating meetings, conferences and special events, managing all logistics and follow-up
• Maintaining comprehensive filing systems, databases and records for executive use
• Assisting with budget management, expense tracking and financial administration for the executive office
• Supporting multiple executives simultaneously whilst maintaining attention to detail and organisational excellence
• Proactively identifying opportunities to improve office processes and implementing efficiency enhancements

What we're looking for

• Minimum of 3-5 years' experience in an executive assistant, personal assistant or similar administrative support role
• Demonstrated ability to manage multiple priorities and meet tight deadlines in a fast-paced environment
• Excellent verbal and written communication skills in English, with the ability to communicate professionally with all levels of staff
• Strong organisational and time management capabilities with meticulous attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Professional discretion and the ability to handle confidential information with integrity
• Strong interpersonal skills with the ability to build positive relationships and work collaboratively
• Flexibility and adaptability when responding to changing priorities and business requirements
• Experience in managing executive schedules and coordinating complex travel arrangements
• Knowledge of office administration best practices and procedures

What we offer

• Competitive salary package commensurate with experience and qualifications
• Opportunities for professional development and career progression within the organisation
• A supportive and collaborative workplace culture that values teamwork and innovation
• Flexible working arrangements where applicable to support work-life balance
• Health and wellness initiatives to support employee wellbeing
• Access to company benefits and staff discounts

About us

IMV International Micro Village Inc. is a dynamic and forward-thinking organisation based in Makati City, Metro Manila. We are committed to delivering excellence in all aspects of our business operations and to fostering a workplace culture that inspires innovation, collaboration and professional growth. Our team is comprised of dedicated professionals who are passionate about achieving our mission and making a positive impact. We value integrity, accountability and a commitment to continuous improvement, and we seek to work with individuals who share these core values and are eager to contribute to our success.