Executive Assistant

Hudson Talent Solutions; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Hudson Talent Solutions in Quezon City, Philippines, seeks an experienced Executive Assistant to support multiple US-based Vice Presidents, manage calendars across time zones, coordinate travel, and prepare reports. The ideal candidate is highly organized, discreet, and proactive, with strong communication skills and the ability to thrive in a fast-paced, global environment.

You will partner with senior leaders, handle confidential information, and provide seamless administrative excellence

Qualifications

• Minimum of 5 years of experience supporting senior executives in an EA/Administrative role.
• Strong proficiency with Outlook, Word, PowerPoint and Excel.
• Experience using Concur and Zoom for travel and meetings.
• Excellent organizational and time-management skills with multiple priorities.
• Outstanding verbal and written communication; professional discretion.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, review, and submit expense reports in compliance with policies.
• Support meeting preparation, presentations, and executive communications.
• Handle confidential information with discretion.
• Support five US-based Vice Presidents and coordinate with global teams.
• Build relationships with internal and external stakeholders for effective execution.

Skills

Executive support

Time management

Communication

Independent work

Discretion

Relationship management

Tools

Microsoft Office Suite

Concur

Zoom

Job description

Are you a highly organized professional who thrives on staying one step ahead? Do you excel at managing competing priorities, building strong relationships, and creating seamless experiences for senior leaders?

We are seeking an Executive Assistant to provide high-level support to U.S.-based Vice Presidents. This role is ideal for a proactive, resourceful, and detail-oriented professional who enjoys working in a fast-paced, global environment and serving as a trusted partner to senior leadership.

As part of our Executive Assistant team in Quezon City, you'll support multiple Vice Presidents by managing complex schedules, coordinating travel, facilitating communication, and ensuring administrative excellence across a variety of business activities.

What You’ll Do

Executive Support

Manage complex executive calendars across multiple time zones, balancing shifting priorities and ensuring efficient scheduling.

Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.

Prepare, review, and submit expense reports accurately and in compliance with company policies.

Support meeting preparation, presentation development, and executive communications.

Handle confidential and sensitive information with discretion and sound judgment.

Serve as a trusted administrative partner to approximately five U.S.-based Vice Presidents.

Collaborate closely with Executive Assistants across global teams to coordinate meetings, support business initiatives, and provide coverage when needed.

Build strong relationships with internal and external stakeholders to facilitate effective communication and execution.

What We’re Looking For

Required Qualifications

Minimum of 5 years of experience supporting senior executives in an Executive Assistant or Administrative Assistant capacity.

Strong proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

Experience using business productivity tools such as Concur and Zoom.

Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Excellent verbal and written communication skills.

Proven ability to work independently, demonstrate initiative, and anticipate executive needs.

Professional maturity and the ability to handle confidential information with the highest level of discretion.

Flexibility to align with U.S. working hours and support executives located across multiple regions.

Ideal Candidate

Proactive and solutions oriented.

Calm under pressure and adaptable to changing priorities.

A trusted partner who takes ownership and follows through.

Highly organized with strong attention to detail.

Comfortable working in a fast-paced, virtual, and globally connected environment.