Executive Assistant

Elev8 Holdings, Inc.; Makati; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Performance Bonus

Life Insurance

Health Maintenance Organization (HMO)

Job Training

Professional Development

Bereavement Leave

Maternity Leave

Paternity Leave

Sick Leave

Job summary

Elev8 Holdings, Inc. is seeking an Executive Assistant to provide high-level support for our executive team based in Makati. The role involves preparing reports, managing schedules, coordinating travel, and other key administrative tasks. Candidates should have a Bachelor's degree, 1-2 years of relevant experience, and strong proficiency in Microsoft Office, with a proactive approach to problem-solving and excellent communication skills. Benefits include performance bonuses and health insurance.

Qualifications

• 1-2 years experience as an executive assistant or other relevant administrative support experience.
• Ability to organize a daily workload by priorities.
• Must meet deadlines in a fast-paced, quickly changing environment.

Responsibilities

• Preparing financial statements, reports, and other documents.
• Answering phones and routing calls.
• Filing and retrieving corporate records.
• Researching and conducting data for documents.
• Preparing for meetings and recording minutes.
• Making travel arrangements for executives.
• Managing office duties like ordering supplies.

Skills

Organized

Resourceful

Proficient in Microsoft Office

Problem-solving

Decision-making

Verbal communication

Written communication

Education

Bachelor's degree in accountancy, business administration, or similar

Tools

Adobe

Canva

MS Office suite

Job description

Job Description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

We’re looking for an Executive Assistant to provide high-level support to our executive team. The role includes preparing reports, coordinating travel and accommodations, managing schedules, and handling other key administrative tasks. We’re seeking someone who’s organized, resourceful, and proficient in Microsoft Office, with prior experience as an executive or administrative assistant.

Employee Recognition and Rewards

Performance Bonus

Insurance Health & Wellness

Life Insurance, HMO

Professional Development

Job Training, Professional Development

Bereavement Leave, Maternity & Paternity Leave, Sick Leave

JOB RESPONSIBILITIES

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.

QUALIFICATIONS

• Bachelor's degree in accountancy, business administration, or similar.
• At least 1-2 years experience as an executive assistant or other relevant administrative support experience.
• In-depth proficiency of entire MS Office suite.
• In-depth knowledge in Adobe, Canva or other photo editing software
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.