Executive Assistant

Arnocas Solutions Philippines Inc.; Quezon City; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Hybrid work setup

Laptop provided

Government-mandated benefits

13th-month pay

HMO coverage from Day 1

Job summary

A dynamic tech company in Quezon City is seeking a highly organized Executive Assistant to support a Perth-based executive. The role includes managing systems, calendars, and communications, alongside personal assistance tasks. Candidates should have a strong command of Microsoft 365 and at least 3 years in a similar position. The position offers a hybrid work setup with government-mandated benefits and a laptop provided.

Qualifications

• At least 3 years of experience as an Executive Assistant or similar role.
• Strong command of Microsoft 365 applications.
• Experience with online collaboration tools is a plus.

Responsibilities

• Manage calendars, appointments, and meetings.
• Track business goals and prepare summary reports.
• Organize business and personal events.

Skills

Organizational Skills

Tech-savvy

Communication

Tools

Microsoft 365

Zoom

Job description

Are you a highly organized, tech-savvy, and resourceful Executive Assistant? Join a dynamic and fast-paced environment supporting a Perth-based executive—where no two days are the same and your impact is truly valued.

About the Role

This is a multifaceted support role offering a mix of business, personal, and administrative tasks. You'll work closely with a seasoned executive to manage daily operations, communications, and priorities—ensuring everything runs smoothly.

Key Responsibilities

Executive Support

• Manage calendars, appointments, and meetings
• Draft emails, prep agendas, take virtual meeting notes, and follow up on action items
• Monitor inboxes and messaging platforms—responding or escalating as needed
• Coordinate domestic and international travel plans

Business Planning & Reporting

• Track progress on business goals and KPIs
• Prepare summary reports, dashboards, and planning snapshots
• Support operational workflows and pipeline tracking

LinkedIn & Personal Branding

• Maintain and enhance the executive’s LinkedIn profile
• Draft content aligned with business goals and thought leadership
• Ensure consistent online visibility

Events & Office Coordination

• Organize business and personal events, logistics, invites, bookings, and follow-ups
• Oversee office supply needs and staff day-to-day requirements
• Manage travel logistics from start to finish

Personal Assistance

• Handle personal appointments, errands, and life admin
• Manage online orders, subscriptions, and reminders

Administrative & Operational Support

• Maintain organized digital systems via Microsoft 365 (OneDrive, SharePoint)
• Handle expense tracking and vendor payments
• Research tools and service providers as needed

Basic IT & Tech Coordination

• Perform light IT troubleshooting and software updates
• Liaise with external IT support when needed

Qualifications

• At least 3 years of experience in a similar Executive Assistant, Personal Assistant, or Virtual Assistant role
• Available Monday to Friday during Perth business hours (AWST)
• Strong command of Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
• Comfortable with virtual collaboration tools (Zoom, Slack, etc.)
• Experience managing LinkedIn or online presence is a strong advantage
• Tech-savvy and confident handling systems, subscriptions, and IT tasks

What we Offer

• Back Office role with work-life balance
• Hybrid work setup for flexibility and mobility
• Laptop provided
• Accessible location near GMA/Kamuning MRT
• Government-mandated benefits: SSS, Pag-IBIG, PhilHealth
• 13th-month pay
• HMO coverage from Day 1