Executive Asisstant

Fil-Estate CORE, Inc.; Mandaluyong; On-site; PHP 420,000 - 620,000; Full time

Job summary

Fil-Estate CORE, Inc. is seeking an Executive Assistant based in Mandaluyong City, Metro Manila. This role provides high-level administrative and secretarial support to senior management, managing calendars, correspondence, and meetings while maintaining confidentiality.

You will coordinate travel, prepare documents, and support board meetings and events. The role requires 3–5 years of senior-level secretarial experience and excellent communication skills.

Qualifications

• Minimum 3–5 years in a senior secretarial/EA role.
• Strong organizational and time management skills.
• Discretion with confidential information and executive support.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare/edit correspondence, reports, and presentations for senior management.
• Organize board meetings, conferences, and corporate events.
• Maintain confidential information with discretion.
• Manage incoming communications and route to appropriate teams.
• Maintain filing systems and records in physical and digital formats.
• Support finance tasks like expense reports, invoicing, and budgeting.
• Assist with research to support executive decisions.
• Liaise with internal and external stakeholders on behalf of executives.
• Assist with special projects as required.

Skills

Calendar management

Secretarial support

Board meetings coordination

MS Office

Written & verbal communication

Tools

Microsoft Office Suite

Job description

About the role

Fil-Estate CORE, Inc. is seeking an Executive Assistant to provide high-level administrative and secretarial support to senior management. This is a full-time position based in Mandaluyong City, Metro Manila. As Executive Assistant, you will be the backbone of executive operations, managing calendars, correspondence, meetings and special projects whilst maintaining the highest standards of professionalism and confidentiality. This role is integral to ensuring the smooth functioning of the executive office and directly contributes to the strategic objectives of the organisation.

Key responsibilities

• Managing executive calendars, scheduling meetings and coordinating travel arrangements
• Preparing and editing correspondence, reports, presentations and other documents for senior management
• Organising and coordinating board meetings, conferences and corporate events
• Handling confidential information with discretion and maintaining strict confidentiality
• Managing incoming communications and directing matters to appropriate departments or individuals
• Maintaining filing systems, databases and records in both physical and digital formats
• Supporting financial administration tasks such as expense reports, invoicing and budget tracking
• Conducting research and gathering information to support executive decision-making
• Liaising with internal departments and external stakeholders on behalf of senior management
• Assisting with special projects and initiatives as required by executives

What we're looking for

• Proven experience as an Executive Assistant or similar senior-level secretarial role for a minimum of 3-5 years
• Exceptional organisational and time management skills with the ability to juggle multiple priorities
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills with impeccable grammar and attention to detail
• Strong discretion and the ability to handle sensitive and confidential information appropriately
• Proactive approach with the ability to anticipate needs and work independently with minimal supervision
• Professional demeanour and excellent interpersonal skills across all levels of the organisation
• Strong problem-solving abilities and flexibility in adapting to changing priorities
• Experience with meeting and event coordination is highly desirable
• Knowledge of corporate governance and board-level processes is preferred

What we offer

Fil-Estate CORE, Inc. is committed to providing a supportive and dynamic work environment where your contributions are valued. We offer competitive remuneration packages, opportunities for professional development and career progression, and a collaborative workplace culture. Our employees benefit from a comprehensive range of leave entitlements, health and wellness support, and access to ongoing training programmes. We believe in fostering a workplace where individuals can thrive both professionally and personally, and we encourage work-life balance practices to support the wellbeing of all team members.

About us

Fil-Estate CORE, Inc. is a dynamic and forward-thinking organisation committed to excellence in all aspects of our business operations. We pride ourselves on our professional standards, integrity, and commitment to delivering quality service. With a focus on innovation and strategic growth, we create an environment where talented individuals can develop their careers and make meaningful contributions to our mission. Our company culture values collaboration, respect, and continuous improvement, making us an attractive employer for those seeking a rewarding career path.