Executive Assistant

YAHSHUA Outsourcing Worldwide, Inc; Philippines; On-site; PHP 446,000 - 670,000; Full time

Job summary

YAHSHUA Outsourcing Worldwide, Inc. is seeking an organized Executive Assistant to provide administrative and operational support to the management team. The role requires professionalism, confidentiality, and strong communication in a fast-paced environment.

The candidate will manage calendars, coordinate communications, prepare documents, and assist in various projects while ensuring deadlines are met. This position offers a work-from-home setup with flexible 8-hour scheduling.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field preferred.
• Experience as Executive/Administrative Assistant advantageous.
• Strong organizational and multitasking skills required.
• Excellent verbal and written English communication.
• Proficient in Microsoft Office and Google Workspace; know online collaboration tools.

Responsibilities

• Manage calendars, schedules, appointments, and meetings for executives.
• Coordinate internal and external communications, emails, and follow-ups.
• Prepare reports, presentations, meeting notes, and documents.
• Organize and maintain files and confidential information.
• Assist in project coordination and ensure deadlines are met.
• Handle travel arrangements and itineraries as needed.
• Support day-to-day administrative tasks and operations.
• Coordinate with departments and external partners as required.
• Monitor tasks, reminders, and action items for executives.
• Perform other duties assigned by management.

Skills

Organization

Multitasking

English fluency

MS Office

Google Workspace

Independent work

Attention to detail

Problem solving

AI tools

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Job Details

Role

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide administrative and operational support to the management team. The ideal candidate is detail-oriented, professional, resourceful, and able to handle confidential information with integrity. This role requires strong communication skills, time management, and the ability to work in a fast-paced environment while managing multiple priorities.

Key Responsibilities

1. Manage calendars, schedules, appointments, and meetings for executives
2. Coordinate internal and external communications, including emails and follow-ups
3. Prepare reports, presentations, meeting notes, and documents as needed
4. Organize and maintain files, records, and confidential information
5. Assist in project coordination and ensure deadlines are met
6. Handle travel arrangements, bookings, and itinerary preparation if required
7. Support day-to-day administrative and operational tasks
8. Coordinate with different departments and external partners when necessary
9. Monitor tasks, reminders, and action items for executives
10. Perform other duties assigned by management

Location

Misamis Oriental

Job Type

Full Time

Work Setup

Work from Home

Schedule

8 Hours, Flexible

Qualifications

1. Bachelor’s degree in Business Administration, Management, Communications, or related field is preferred
2. Proven experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
3. Strong organizational and multitasking skills
4. Excellent verbal and written English communication skills
5. Proficient in Microsoft Office, Google Workspace, and online collaboration tools
6. Ability to work independently and maintain professionalism at all times
7. Strong attention to detail and problem-solving skills
8. Familiarity with AI tools such as ChatGPT, Claude or similar platforms is an advantage

Preferred Skills

1. Time management and prioritization
2. Confidentiality and discretion
3. Adaptability and flexibility
4. Strong interpersonal skills
5. Tech-savvy and willing to learn new systems quickly