Executive Assistant

inspiro; Makati; On-site; PHP 420,000 - 560,000; Full time

Job summary

Inspiro in Makati, Philippines, seeks an organized Executive Assistant to provide administrative and operational support to senior executives. The role ensures smooth daily operations, coordinates schedules, meetings, and travel, and prepares reports and correspondence.

You will act as a key liaison between executives, internal teams, and external stakeholders, helping inform decision‑making and improve operational efficiency. A Bachelor’s degree and 2–4 years in similar roles are preferred.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communication, or related field.
• Additional courses in office administration, executive support, or professional communication are a plus.

Responsibilities

• Support senior executives with administrative and operational tasks.
• Coordinate schedules, meetings, and travel arrangements.
• Prepare reports and correspondence for executives.
• Act as liaison between executives, internal teams, and external stakeholders.

Skills

Executive support

Calendar management

Travel planning

Meeting coordination

Reports and presentations

Stakeholder communication

Attention to detail

Office productivity tools

Education

Bachelor’s degree in Business Administration

Courses in office administration/executive support

Tools

MS Office

Job description

Job Summary

Provides administrative and operational support to senior executives, ensuring smooth daily operations and effective communication. Coordinates schedules, meetings, and travel arrangements while preparing reports and correspondence. Acts as a key liaison between executives, internal teams, and external stakeholders to support decision‑making and operational efficiency.

Working conditions

Office‑based; 5 days a week

Education

• Bachelor’s degree in Business Administration, Management, Communication, or related field.
• Additional courses in office administration, executive support, or professional communication are a plus.

Required Skills and Experience

• At least 2–4 years of experience supporting executives, managers, or operational teams in administrative or operational roles.
• Demonstrated ability to manage executive calendars, appointments, and deadlines efficiently.
• Experience in preparing executive correspondence, reports, and presentations.
• Skilled in organizing meetings, events, and travel arrangements accurately.
• Knowledge of document management, filing, and archiving procedures.
• Ability to coordinate and communicate effectively with internal and external stakeholders.
• Strong attention to detail, problem‑solving, and organizational skills to manage multiple priorities.
• Proficiency in office productivity and collaboration tools (e.g., Microsoft Office Suite, email, and scheduling software).