Executive Assistant

JS Grospe Accounting Firm; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

JS Grospe Accounting Firm in the Philippines seeks an experienced Executive Assistant to provide critical administrative and executive support to senior management. The role demands strong organizational skills and discretion in handling confidential information.

The successful candidate will manage calendars, coordinate travel, prepare reports and presentations, and liaise with internal teams and external stakeholders to keep operations running smoothly.

Qualifications

• Experience as Executive Assistant or in a similar role (minimum 1 year).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative and executive support to senior management.
• Manage calendars, schedules, meetings, and travel arrangements.
• Prepare reports, presentations, and other business documents.
• Coordinate with internal departments, clients, and external stakeholders.
• Handle confidential information with discretion.
• Monitor deadlines, action items, and task completion.
• Organize meetings, prepare minutes, and maintain records.
• Assist in project coordination and other duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

MS Office

Integrity

Attention to detail

Independent worker

Education

Bachelor’s degree in Psychology, Legal Management, Office Administration, Political Science, or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized, proactive, and experienced Executive Assistant to provide vital administrative and executive support to senior management. The ideal candidate will excel in a fast-paced corporate environment, managing executive-level responsibilities with professionalism and efficiency.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management.

• Manage calendars, schedules, appointments, meetings, and travel arrangements.

• Prepare reports, presentations, correspondence, and other business documents.

• Coordinate with internal departments, clients, and external stakeholders.

• Handle confidential information with discretion and professionalism.

• Monitor deadlines, track action items, and ensure timely completion of tasks.

• Organize meetings, prepare minutes, and maintain accurate records.

• Assist in project coordination and other executive or administrative duties as assigned.

Qualifications

• Bachelor’s degree in Psychology, Legal Management, Office Administration, Political Science, or a related field.

• At least 1 year of experience as an Executive Assistant or in a similar role.

• Excellent organizational, time management, and multitasking skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Integrity and professionalism in handling confidential information.

• Detail-oriented, resourceful, and capable of working independently with minimal supervision.