Executive Assistant

Prowater Technologies Inc.; Mandaluyong; On-site; PHP 320,000 - 520,000; Full time

Job summary

Prowater Technologies Inc. in Metro Manila is seeking an Executive Assistant to provide comprehensive administrative, executive, and legal support to top management.

The role demands discretion, strong organizational skills, and the ability to manage confidential information with sound judgment. You will handle calendars, meeting materials, minutes, and correspondence; coordinate with internal teams, clients, and external partners; and support paralegal tasks, contract management, and regulatory

Qualifications

• Bachelor’s degree in Legal Management, Political Science, Business Administration, Paralegal Studies, or related field.
• Paralegal experience or legal support experience is highly preferred.
• 2–5 years of proven experience as an Executive Assistant or similar role.
• Experience in preparing meeting minutes, reports, legal documents, and confidential correspondence.
• Able to coordinate with lawyers, government agencies, clients, suppliers, and internal departments.
• Familiarity with corporate legal matters, contracts, labor/employment docs, and regulatory compliance.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proficient in Microsoft Office and document management systems.

Responsibilities

• Provide administrative and executive support to the Executive/Management.
• Manage calendars, appointments, meetings, and schedules.
• Prepare agendas, minutes, presentations, reports, and correspondence.
• Coordinate meetings with internal departments, clients, and external stakeholders.
• Monitor deadlines, commitments, and action items; maintain confidentiality.
• Organize executive files, records, and documents.
• Assist in the preparation, review, and maintenance of legal documents and contracts.
• Conduct basic legal research and summarize relevant laws and regulations.
• Monitor contract renewals, permits, licenses, and compliance requirements.
• Coordinate with external lawyers and government agencies; maintain confidential files.

Skills

Executive support

Paralegal assistance

Confidentiality

Organization

Communication

Coordination

Microsoft Office

Education

Bachelor’s degree in Legal Management / related field

Tools

MS Office Suite

Job description

Job Summary

We are seeking a highly organized, discreet, and detail-oriented Executive Assistant to provide comprehensive administrative, executive, and legal support to top management. The ideal candidate has strong knowledge of legal documentation and processes, excellent communication skills, and the ability to handle confidential matters with professionalism and sound judgment.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative and executive support to the Executive/Management.

• Manage calendars, appointments, meetings, and schedules.

• Prepare meeting agendas, minutes, presentations, reports, and correspondence.

• Coordinate meetings with internal departments, clients, business partners, and external stakeholders.

• Monitor and follow up on important deadlines, commitments, and action items.

• Handle confidential and sensitive information with utmost discretion.

• Organize and maintain executive files, records, and documents.

Paralegal & Legal Support

• Assist in the preparation, review, organization, and maintenance of legal documents, contracts, agreements, affidavits, and other legal correspondence.

• Conduct basic legal research and summarize relevant laws, regulations, and case information as requested.

• Assist in monitoring contract renewals, legal deadlines, permits, licenses, and compliance requirements.

• Coordinate with external lawyers, legal counsel, government agencies, and other legal representatives.

• Maintain organized and confidential legal files and case-related documentation.

• Assist in preparing documents and requirements for legal proceedings, corporate matters, and regulatory submissions.

• Track the status of legal matters and provide timely updates to management and legal counsel.

Coordination & Follow-Up

• Serve as a liaison between the Executive and internal departments or external parties.

• Follow up on assigned tasks and ensure timely completion of management directives.

• Coordinate confidential and time-sensitive projects as assigned.

• Assist management in preparing information and documentation required for business decisions.

JOB QUALIFICATIONS:

• Bachelor’s degree in Legal Management, Political Science, Business Administration, Paralegal Studies, or a related field.

• Paralegal experience or legal support experience is highly preferred.

• At least 2–5 years of proven experience as an Executive Assistant, Personal Assistant, Legal Assistant, or similar role.

• Experienced in preparing meeting minutes, reports, legal documents, presentations, and confidential correspondence.

• Able to coordinate with lawyers, government agencies, clients, suppliers, and internal departments.as an Executive Assistant, Legal Assistant, Paralegal, or in a similar role.

• Familiarity with corporate legal matters, contracts, labor/employment documentation, and regulatory compliance.

• Highly organized, detail-oriented, and capable of managing multiple priorities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems.

• Strong research, documentation, and follow-up skills.

• Able to handle confidential information with a high level of integrity and discretion.

• Strong interpersonal and coordination skills.

• Willing to work in a fast-paced environment and support senior-level management.

Key Competencies

• Executive Support

• Legal & Paralegal Assistance

• Contract & Document Management

• Legal Research

• Confidentiality & Discretion

• Communication & Coordination

• Organization & Time Management

• Attention to Detail

• Problem Solving

• Stakeholder Management