Executive Assistant

Viventis Search Asia; Philippines; On-site; PHP 812,000 - 973,000; Full time

Benefits offered by this job

HMO from Day 1 (including two depend.)

Relocation allowance

Paid vacation leave

Sick leave convertible to cash

Life and accident insurance

Health insurance

Night differential pay

Job summary

Viventis Search Asia in Cebu City is seeking an experienced Executive Assistant to support the CEO and Chairman. This full-time onsite role requires top-level organizational skills, discretion, and the ability to manage calendars, emails, meetings, and travel arrangements.

You will collaborate with HR and department heads, prepare reports and presentations, and handle confidential information with professionalism.

Qualifications

• Significant experience as an Executive Assistant to senior executives, preferably in the BPO industry.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office, Zoom, and Microsoft Teams.

Responsibilities

• Provide administrative and operational support to the CEO, Chairman, and executive team.
• Manage executive calendars, appointments, emails, meetings, and travel arrangements.
• Prepare and review reports, presentations, correspondence, and meeting minutes.
• Coordinate special projects, track deliverables, and follow up on action items.
• Collaborate with department heads and HR to organize meetings and company events.
• Handle confidential information with professionalism and discretion.
• Ensure smooth communication and coordination with internal and external stakeholders.

Skills

Executive support

Communication

Organization

Discretion

Independent work

Problem-solving

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

We're Looking for a Executive Assistant to the CEO and Chairman!

Location: Cebu City, Cebu

Work Arrangement: Full Onsite

Salary: Up to 80K

Key Responsibilities:

• Provide administrative and operational support to the CEO, Chairman, and executive team.
• Manage executive calendars, appointments, emails, meetings, and travel arrangements.
• Prepare and review reports, presentations, correspondence, and meeting minutes.
• Coordinate special projects, track deliverables, and follow up on action items.
• Collaborate with department heads and HR to organize meetings and company events.
• Handle confidential information with professionalism and discretion.
• Ensure smooth communication and coordination with internal and external stakeholders.

Qualifications and Skills:

• Significant experience as an Executive Assistant to senior executives, preferably in the BPO industry.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office, Zoom, and Microsoft Teams.
• Strong organizational, time-management, and multitasking skills.
• Exceptional attention to detail, discretion, and problem-solving abilities.
• Ability to work independently in a fast-paced environment.

Perks and Benefits:

• HMO coverage from Day 1, including two dependents
• Relocation allowance
• Paid vacation leave
• Sick leave convertible to cash
• Life and accident insurance
• Health insurance
• Night differential pay