Executive Assistant to Chief Executive Officer

Kaptan; Cebu City; On-site; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Medical Insurance (HMO) + free depend_

Government-Mandated Benefits

13th Month Pay

Competitive Monthly Package (Negotiabl

Job summary

Kaptan is seeking an Executive Assistant to partner with the CEO and COO, driving organizational effectiveness and scalable operations from IT Park, Cebu. The role is onsite with a Night Shift aligned to US Pacific Time, supporting strategic initiatives and executive communications.

The ideal candidate will translate strategy into action, manage multiple complex projects, and deliver actionable reports. A proactive, trusted advisor thrives in a fast-growth environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations, Finance, or a related field.
• Proven experience in Chief of Staff, Business Operations, Strategy, Consulting, Project Management, or similar leadership roles.
• Experience supporting senior executives, founders, or leadership teams in fast-paced or high-growth organizations.
• Strong business acumen, analytical thinking, and problem-solving capabilities.
• Demonstrated ability to manage multiple complex projects and priorities simultaneously with minimal supervision.
• Excellent verbal and written communication skills, with the ability to influence and collaborate across all organizational levels.
• Proficiency in Google Workspace, Microsoft Office Suite, project management platforms, and modern business tools.
• Highly organized, adaptable, proactive, and results-oriented, with strong ownership and attention to detail.

Responsibilities

• Partner with executive leadership to execute strategic initiatives and business priorities across the organization.
• Lead high-impact projects from planning through implementation, ensuring successful delivery and measurable outcomes.
• Drive cross-functional collaboration across operations, finance, recruitment, technology, and other key business functions.
• Develop and enhance operational systems, workflows, SOPs, dashboards, and reporting structures to support scalable growth.
• Monitor strategic priorities, KPIs, and organizational performance to ensure accountability and progress.
• Analyze business challenges, identify operational bottlenecks, and recommend practical solutions for continuous improvement.
• Prepare executive reports, presentations, business reviews, and decision-support materials for leadership.
• Coordinate executive communications, leadership meetings, and stakeholder alignment while driving follow-through on key action items.

Skills

Executive support

Project management

Cross-functional collaboration

Analytical thinking

Communication

Google Workspace

MS Office

Education

Bachelor's degree in Business Administration/Management/Operations/Finance

Tools

Google Workspace

Microsoft Office Suite

Project management platforms

Job description

The Executive Assistant serves as a strategic partner to the CEO and COO, driving organizational effectiveness, operational excellence, and cross-functional execution. This role acts as a force multiplier for executive leadership by translating strategy into action, ensuring alignment across teams, and implementing scalable processes that support business growth. The ideal candidate is a proactive operator, problem-solver, and trusted advisor who thrives in fast-paced, high-growth environments.

Reports To: CEO and COO

Location: IT Park, Cebu

Work Setup: Onsite

Schedule: Night Shift (U.S. Pacific Time)

Responsibilities:

• Partner with executive leadership to execute strategic initiatives and business priorities across the organization.
• Lead high-impact projects from planning through implementation, ensuring successful delivery and measurable outcomes.
• Drive cross-functional collaboration across operations, finance, recruitment, technology, and other key business functions.
• Develop and enhance operational systems, workflows, SOPs, dashboards, and reporting structures to support scalable growth.
• Monitor strategic priorities, key performance indicators (KPIs), and organizational performance to ensure accountability and progress.
• Analyze business challenges, identify operational bottlenecks, and recommend practical solutions for continuous improvement.
• Prepare executive reports, presentations, business reviews, and decision-support materials for leadership.
• Coordinate executive communications, leadership meetings, and stakeholder alignment while driving follow-through on key action items.

Qualifications:

• Bachelor's degree in Business Administration, Management, Operations, Finance, or a related field; Master's degree is an advantage.
• Proven experience in Chief of Staff, Business Operations, Strategy, Consulting, Project Management, or similar leadership roles.
• Experience supporting senior executives, founders, or leadership teams in fast-paced or high-growth organizations.
• Strong business acumen, analytical thinking, and problem-solving capabilities.
• Demonstrated ability to manage multiple complex projects and priorities simultaneously with minimal supervision.
• Excellent verbal and written communication skills, with the ability to influence and collaborate across all organizational levels.
• Proficiency in Google Workspace, Microsoft Office Suite, project management platforms, and modern business tools.
• Highly organized, adaptable, proactive, and results-oriented, with strong ownership, attention to detail, and follow-through.
• Regular Employment/Job Security
• Medical Insurance (HMO) + free dependents - starting Day 1
• Government-Mandated Benefits
• 13th Month Pay
• Competitive Monthly Package (Negotiable)