Executive Assistant

LaVie; Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

LaVie in Manila's Malate office is seeking an experienced Executive Assistant to support our Chief Business Officer. This full-time role ensures smooth day-to-day operations and efficient coordination with senior leadership.

You will manage calendars, travel bookings, meeting coordination, prepare presentations and reports, oversee office functions, and assist with special projects as needed. The ideal candidate has 3–5 years' EA experience in a fast-paced corporate environment, superb

Qualifications

• 3-5 years of experience as an Executive Assistant in a fast-paced corporate environment.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Discretion and confidentiality when handling sensitive information.
• Proficiency with MS Office and ability to learn new software quickly.

Responsibilities

• Manage calendars, travel bookings, and meeting coordination for senior executives.
• Serve as main point of contact for internal and external stakeholders.
• Prepare presentations, reports, and other business-critical documents.
• Oversee office functions such as supplies, maintenance, and service providers.
• Support special projects and ad-hoc tasks as required.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Discretion

Adaptability

Tools

MS Office

Job description

Job BriefWe are seeking an experienced and proactive Executive Assistant to support our Chief Business Officer in our Malate, Manila City office. This full-time role will be vital in ensuring the smooth running of our day-to-day operations and supporting our leadership team.Job Responsibilities Providing comprehensive administrative support to our senior executives, including diary management, travel booking, and meeting coordination

Acting as the main point of contact for internal and external stakeholders, responding to inquiries and requests efficiently

Assisting with the preparation of presentations, reports, and other business-critical documents

Managing various office functions, such as ordering supplies, overseeing office maintenance, and liaising with service providers

Supporting special projects and ad-hoc tasks as requiredJob Qualifications Minimum of 3-5 years of experience as an Executive Assistant, ideally in a fast-paced, corporate environment

Excellent organizational and time management skills, with the ability to prioritise effectively

Strong communication and interpersonal skills, with the confidence to interact with senior stakeholders

Proficient in MS Office suite, with the ability to learn new software and systems quickly

Discretion and confidentiality when handling sensitive informationA proactive and adaptable approach, with the flexibility to handle a varied workload