Executive Assistant

Multi Mach International; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading firm in Makati is seeking an experienced Executive Assistant to manage the CEO's calendar and correspondence. The ideal candidate will have strong organizational and multitasking abilities, along with excellent written and verbal communication skills. Proficiency in Microsoft Office is essential, and knowledge in accounting is a plus. This full-time role requires discretion and the ability to handle sensitive information in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Knowledge in accounting is an advantage.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Manage the CEO's calendar efficiently, considering priorities and time constraints.
• Handle sensitive information with discretion and maintain confidentiality.

Skills

Organizational abilities

Multitasking

Written communication

Verbal communication

Interpersonal skills

Discretion

Independence

Education

Bachelor's degree

Tools

Microsoft Office suite

Job description

Overview

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Responsibilities

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Manage the CEO's calendar efficiently, considering priorities and time constraints.
• Handle and prioritize incoming communication, including emails, phone calls, and correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the CEO.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for the CEO.
• Prepare travel itineraries and ensure all necessary arrangements are in place.
• Assist in preparing agendas, documents, and presentations for meetings attended by the CEO.
• Attend meetings, take notes, and provide follow-up summaries or action items.
• Handle administrative tasks such as filing, data entry, and maintaining organized office systems.
• Process expenses and manage financial records for the CEO.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Liaise with internal and external stakeholders, including clients, board members, and other executives.
• Build and maintain positive relationships on behalf of the CEO.
• Support the CEO in various projects, initiatives, and special assignments.
• Coordinate and collaborate with other departments as needed.
• Address and resolve issues that arise in the CEO's absence or when delegation is required.
• Help the CEO prioritize tasks and manage time effectively.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• With knowledge in accounting is an advantage.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office suite).
• Ability to work independently and handle multiple priorities.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and the ability to work with diverse stakeholders.
• Flexibility and adaptability in a fast-paced environment.
• Proficient in Microsoft Office.
• Ability to work independently.
• Highly organized.
• Can handle multitasking.
• Proven executive support experience.

Working Location

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• If you encounter an employer who withholds your ID,
• requires you to provide a guarantee or collects property,
• forces you to invest or raise funds,
• collects illicit benefits,
• or other illegal situations, please report it immediately.

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