Executive Assistant

Bigtime Empire Corporation; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

Bigtime Empire Corporation is seeking an Executive Assistant to provide high-level administrative support to the company's executive leadership in the Philippines. This role manages calendars, coordinates meetings and travel, handles confidential communications, and ensures smooth day-to-day operations as a gatekeeper and primary point of contact both internally and externally.

The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field, at least

Qualifications

• Bachelor's degree in Business Administration, Management, Communication, or related field.
• At least 2 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Ability to multitask, prioritize effectively, and meet deadlines under pressure.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings.
• Prepare and organize meeting materials, take minutes, and track action items.
• Draft, proofread, and manage emails, memos, presentations, and reports.
• Coordinate travel arrangements, accommodations, and itineraries.
• Serve as the liaison between the executive and internal/external stakeholders.
• Maintain confidentiality of sensitive documents and information.
• Monitor and prioritize emails, calls, and messages on behalf of the executive.
• Organize and maintain office files, contacts, and records.
• Assist in project tracking and deadline management.
• Perform other administrative duties as assigned by the executive.

Skills

Calendar management

Meeting coordination

Email drafting

Discretion & professionalism

Multi-tasking & prioritization

Written & verbal communication

Education

Bachelor's degree in Business Administration/Management/Communication

Tools

Microsoft Office

Scheduling tools

Job description

The Executive Assistant provides high-level administrative support to the company's executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential communications, and ensuring the executive's day-to-day operations run smoothly. The Executive Assistant serves as a gatekeeper, organizer, and key point of contact both internally and externally.

Key Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Prepare and organize meeting materials, take minutes, and track action items
• Draft, proofread, and manage emails, memos, presentations, and reports
• Coordinate travel arrangements, accommodations, and itineraries
• Serve as the liaison between the executive and internal/external stakeholders
• Maintain confidentiality of sensitive documents and information
• Monitor and prioritize emails, calls, and messages on behalf of the executive
• Organize and maintain office files, contacts, and records
• Assist in project tracking and deadline management
• Perform other administrative duties as assigned by the executive
• Bachelor's degree in Business Administration, Management, Communication, or related field
• At least 2 years of experience as an Executive Assistant or in a similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
• Ability to multitask, prioritize effectively, and meet deadlines under pressure
• Strong attention to detail and problem-solving abilities