Executive Assistant

UNILOX INDUSTRIAL CORPORATION; Pasig; On-site; PHP 391,000 - 614,000; Full time

Job summary

UNILOX INDUSTRIAL CORPORATION is seeking an Executive Assistant to the General Managers to provide high‑level administrative support, ensuring smooth day‑to‑day operations and effective coordination across departments and stakeholders.

You will manage calendars, prepare reports and documents, and handle confidential information with discretion while coordinating travel and meetings.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, Communications, or related field.
• At least 2–3 years of experience as an Executive Assistant or similar role.
• Experience supporting senior executives is highly preferred.
• Excellent proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication; highly organized and detail-oriented.

Responsibilities

• Provide day-to-day administrative and organizational support to the General Manager/s.
• Manage and maintain the General Manager/s' calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of schedules, venues, participants, and meeting materials.
• Screen, organize, and coordinate incoming correspondence, emails, documents, and requests.
• Prepare letters, memoranda, presentations, reports, minutes, and other documents as required.
• Handle confidential and sensitive information with strict discretion.
• Assist in coordinating travel arrangements, itineraries, accommodations, transportation, and other logistical requirements.
• Coordinate meetings between the General Manager/s and department heads, employees, clients, suppliers, and other stakeholders.
• Take accurate minutes and document key decisions, agreements, and action items.
• Maintain an Action Items/Management Follow-Up Tracker and monitor the status of assigned deliverables.

Skills

MS Office proficiency

Calendar management

Document preparation

Verbal and written communication

Confidentiality and discretion

Meeting coordination

Education

Bachelor's degree in Business Administration, Management, Office Administration, Communications, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

The Executive Assistant to the General Managers provides high-level administrative, organizational, and coordination support to the General Manager/s to ensure the efficient execution of day-to-day management activities and business priorities. The role serves as a key coordination point between the General Manager/s and various departments, subsidiaries, employees, clients, suppliers, and other stakeholders. The Executive Assistant is responsible for managing schedules, meetings, correspondence, reports, documents, follow-ups, and other executive requirements while maintaining a high level of confidentiality, professionalism, accuracy, and discretion.

Key responsibilities

• Provide day-to-day administrative and organizational support to the General Manager/s
• Manage and maintain the General Manager/s' calendars, schedules, appointments, and meetings
• Coordinate internal and external meetings, including preparation of schedules, venues, participants, and meeting materials
• Screen, organize, and coordinate incoming correspondence, emails, documents, and requests
• Prepare letters, memoranda, presentations, reports, minutes, and other documents as required
• Handle confidential and sensitive information with strict discretion
• Assist in coordinating travel arrangements, itineraries, accommodations, transportation, and other logistical requirements
• Coordinate meetings between the General Manager/s and department heads, employees, clients, suppliers, and other stakeholders
• Take accurate minutes and document key decisions, agreements, and action items
• Maintain an Action Items/Management Follow-Up Tracker and monitor the status of assigned deliverables

About you

• Bachelor's degree in Business Administration, Management, Office Administration, Communications, or a related field
• At least 2–3 years of experience as an Executive Assistant, Executive Secretary, Management Assistant, Administrative Assistant, or similar role
• Experience supporting senior executives, General Managers, Directors, or business owners is highly preferred
• Excellent proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Strong document preparation, presentation, and report consolidation skills
• Good organizational and calendar management skills
• Ability to maintain accurate records, trackers, and filing systems
• Excellent written and verbal communication skills
• Highly organized, proactive, detail-oriented, and capable of handling multiple priorities with minimal supervision