Executive Assistant

LaVie Resort and Casino Manila; Metro Manila; On-site; PHP 350,000 - 650,000; Full time

Job summary

LaVie Resort and Casino Manila is seeking an Executive Assistant to provide high-level administrative support to senior executives. This role requires exceptional organization, discretion, and the ability to manage multiple priorities while maintaining confidentiality.

The successful candidate will manage complex calendars, prepare materials for meetings, coordinate travel, and draft business documents. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field, or equivalent work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing multiple priorities, administrative coordination, and logistics.
• Highly organized, detail-oriented with strong follow-up skills.
• Excellent written and verbal communication; able to handle confidential information with discretion.
• Previous experience as an Executive Assistant or administrative role preferred.

Responsibilities

• Manage executives' calendars, appointments, and meeting schedules.
• Assist in preparing for meetings by organizing agendas, materials, and presentations.
• Respond to emails and document requests on behalf of executives promptly.
• Draft presentations, meeting minutes, reports, and other documents.
• Coordinate travel arrangements, accommodations, and logistics as required.
• Organize and maintain confidential files, records, and documents.
• Coordinate with internal departments and external stakeholders to ensure smooth communication.
• Perform other administrative duties and special projects as assigned.

Skills

Multitasking

Time management

Attention to detail

Written communication

Verbal communication

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

• The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and preparing business documents. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

JOB RESPONSIBILITIES

• Manage executives' calendars, appointments, and meeting schedules.
• Assist executives in preparing for meetings by organizing agendas, materials, and presentations.
• Respond to emails and document requests on behalf of executives in a timely and professional manner.
• Draft presentations, meeting minutes, reports, correspondence, and other business documents.
• Coordinate travel arrangements, accommodations, and logistics as required.
• Organize and maintain confidential files, records, and documents.
• Coordinate with internal departments and external stakeholders to ensure smooth communication and workflow.
• Perform other administrative duties and special projects as assigned by management.

JOB QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Proven experience managing multiple priorities, administrative coordination, and logistics.
• Highly organized, detail-oriented, and able to multitask effectively with excellent follow-up skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.