Executive Assistant

Ly Consultancy Inc.; Metro Manila; On-site; PHP 357,000 - 536,000; Full time

Job summary

Ly Consultancy Inc. in Metro Manila is seeking an Executive Assistant to support the executive team with calendar management, meeting scheduling, and travel arrangements.

You will prepare comprehensive meeting materials, agendas, briefing documents, and follow-up correspondence, while handling confidential information with discretion and coordinating internal and external communications. The ideal candidate has 2–3 years of relevant experience, exceptional organizational and time-management

Qualifications

• Minimum 2–3 years of experience as an Executive Assistant or in a senior admin role.
• Experience in professional consultancy, corporate, or dynamic environments.
• Ability to manage calendars, meetings, and travel arrangements.
• Excellent organisational and time management skills.
• Advanced proficiency in MS Office Suite and related software.
• Discretion with confidential information and sensitive data.

Responsibilities

• Managing executives' calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing meeting materials, agendas, briefing documents, and follow-up correspondence.
• Handling confidential information with discretion and maintaining confidentiality.
• Coordinating internal and external communications for the executive team.
• Organizing events, conferences, and logistics planning.
• Conducting research and compiling data to support decisions.
• Liaising with internal departments and stakeholders for seamless operations.
• Maintaining digital and physical filing systems and record-keeping.
• Providing general administrative support including correspondence and document prep.

Skills

Organisational skills

Time management

Interpersonal skills

Problem-solving

Attention to detail

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

Key responsibilities

• Managing executives' calendars, scheduling meetings, and coordinating travel arrangements, including flights, accommodation, and ground transportation

• Preparing comprehensive meeting materials, agendas, briefing documents, and follow-up correspondence

• Handling confidential and sensitive information with discretion and maintaining strict confidentiality protocols

• Coordinating internal and external communications on behalf of the executive team

• Organizing events, conferences, and business functions, including venue coordination, catering arrangements, and logistics planning

• Conducting research and compiling data to support strategic decision-making and business initiatives

• Liaising with internal departments and external stakeholders to facilitate seamless operations

• Maintaining filing systems, both digital and physical, and ensuring accurate record-keeping

• Providing general administrative support including correspondence, document preparation, and office management tasks

What we're looking for

• Minimum 2-3 years of experience as an Executive Assistant or in a similar senior administrative role within a professional consultancy, corporate, or dynamic business environment

• Exceptional organisational and time management skills with the ability to juggle multiple priorities and meet tight deadlines

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

• Strong interpersonal and relationship-building abilities with the capacity to work effectively with senior-level executives

• Demonstrated discretion and ability to handle confidential and sensitive information appropriately

• Proactive problem-solving skills and the ability to anticipate needs and take initiative

• Professional demeanour with strong attention to detail and commitment to accuracy

• Experience with travel coordination, event planning, and stakeholder management is highly desirable

• Knowledge of consultancy operations or professional services environments is preferred