Executive Assistant

Global Staff Connections; Metro Manila; On-site; PHP 350,000 - 520,000; Full time

Job summary

Global Staff Connections in the Philippines is seeking an Executive Assistant to support the client’s executive leadership team with high-level administrative, organizational, and strategic support. You will manage complex schedules, travel, and sensitive information with confidence and discretion, helping leaders focus on strategic objectives in a fast-paced, collaborative environment.

The role covers executive calendars, board coordination, briefing materials, correspondence, and onboarding

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities with attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and manage competing priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, scheduling meetings, travel, and appointments.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Prepare agendas, presentations, reports, and briefing materials.
• Anticipate executive needs and proactively address priorities.
• Draft and edit correspondence, emails, and internal communications.
• Coordinate meetings, board sessions, and executive events.
• Track action items and follow up on deliverables.
• Maintain confidential records, files, and documentation.
• Process expense reports, invoices, and reimbursements.
• Assist with onboarding senior leadership or board members.

Skills

Executive communication

Time management

Discretion & confidentiality

Independent work

MS Office proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Zoom

Microsoft Teams

Google Meet

OneDrive

Job description

This client provides comprehensive financial accounting, audit, and advisory services with a personal approach. With decades of combined experience, their team helps private, public, and nonprofit organizations make informed decisions, maintain compliance, and drive future growth. Their services include auditing, reviews and compilations, SOX and other compliance consulting, strategic business advisory, and tailored accounting support — all delivered with an emphasis on responsiveness, professionalism, and strong client communication.

About the Position

We are seeking an Executive Assistant to support our clients executive leadership team. In this role, you will provide high-level administrative, organizational, and strategic support, helping leaders manage complex schedules, shifting priorities, and sensitive information with confidence and discretion. You'll act as a trusted partner to the executives, enabling them to focus on strategic objectives while contributing to a collaborative, fast-paced, and high-performing environment.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling meetings, travel, and appointments
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare agendas, presentations, reports, and briefing materials
• Anticipate executive needs and proactively address priorities

Communication & Coordination

• Draft and edit correspondence, emails, and internal communications
• Coordinate meetings, board sessions, and executive events
• Track action items and follow up on deliverables

Administrative & Operational Support

• Maintain confidential records, files, and documentation
• Process expense reports, invoices, and reimbursements
• Support special projects and cross-functional initiatives
• Assist with onboarding senior leadership or board members

Information & Time Management

• Prioritize and manage competing requests
• Filter and respond to inquiries on behalf of executives
• Maintain accurate records and systems

Qualifications

• Bachelors degree in Business Administration or a related field
• Minimum of 3 years experience as an Executive Assistant or in a similar senior administrative role
• Exceptional organizational and time-management skills with strong attention to detail
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience managing executive calendars and virtual meetings using Outlook, Zoom, Microsoft Teams, or Google Meet
• Familiarity with document management tools such as OneDrive, Dropbox, and online travel booking platforms
• Exposure to ERP, CRM, or internal administrative systems is a plus