Executive Administrative Assistant

Foundever®; Pasig; On-site; PHP 420,000 - 660,000; Full time

Job summary

Foundever® is seeking an Executive Administrative Assistant to provide high-level administrative, operational, and project coordination support to senior leaders. This role manages executive priorities, calendars, communications, reporting, travel, and governance while coordinating across global teams.

You will work with minimal supervision, coordinate with Operations, HR, Training, Quality, WFM, Finance, and Account Management to support objectives and strategic initiatives.

Qualifications

• 3–5 years of executive support experience to senior management.
• Business-related education or equivalent experience in executive support.
• Experience supporting global or cross-functional teams.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Detail-oriented with problem-solving and follow-through.
• Familiarity with financial and legal terms is a plus.

Responsibilities

• Manage executive calendars, priorities, and leadership cadence.
• Coordinate internal and external meetings across time zones.
• Arrange domestic and international travel, itineraries and logistics.
• Prepare expense reports, invoices, and admin docs.
• Maintain contact databases and executive documentation.
• Prepare presentations, reports, agendas, and minutes.
• Track progress on projects and strategic initiatives; flag gaps.
• Gather data for recurring and ad-hoc reports.
• Create executive summaries and leadership updates.
• Maintain confidentiality of sensitive information.

Skills

Executive support

Calendar management

Cross-functional coordination

Communication skills

MS Office

Confidentiality

Education

Business-related education or training

Tools

Virtual collaboration tools

Job description

About the role

The Executive Administrative Assistant provides high-level administrative, operational, and project coordination support to senior leaders and executives. This role is responsible for managing executive priorities, calendars, communications, reporting, travel, and governance activities while ensuring smooth coordination across global and cross-functional teams. The position works with minimal supervision and coordinates closely with Operations, HR, Training, Quality, WFM, Finance, Account Management, and other stakeholders to support business objectives, leadership effectiveness, and strategic initiatives.

Key responsibilities

• Manage executive calendars, priorities, appointments, meetings, and leadership cadence activities.
• Organize and coordinate internal and external meetings, business reviews, governance sessions, leadership forums, and client engagements across multiple time zones.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
• Prepare and process expense reports, invoices, and other administrative documentation accurately and on time.
• Maintain contact databases, organizational charts, records, and executive documentation.
• Prepare presentations, reports, meeting materials, proposals, agendas, and meeting minutes.
• Monitor and track the progress of, and in some cases lead or champion, projects, strategic initiatives, and operational priorities across departments and countries, flagging gaps, delays, or risks for timely action.
• Gather, validate, consolidate, and maintain data from multiple sources for recurring and ad-hoc reporting.
• Create reports, Executive Summaries, and leadership updates to support decision-making.
• Maintain strict confidentiality and discretion when handling sensitive business, employee, and client information.

About you

• 3-5 years of experience providing administrative support to senior management or executive leadership.
• Business-related education or specialized training or equivalent experience in executive support, operations, or project management.
• Experience supporting global or cross-functional teams preferred.
• Strong organizational, coordination, and multitasking skills in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications and virtual collaboration tools.
• Ability to manage sensitive information with professionalism and confidentiality.
• Strong attention to detail, problem-solving, and follow-through capabilities.
• Working knowledge of financial and legal terms and concepts (both analytical and procedural) a plus.

Foundever® is an equal opportunity employer that values diversity and inclusion. We do not discriminate on the basis of race, color, national origin, religion, gender identity or expression, sexual orientation, marital status, veteran status, disability status, or any other characteristic protected by applicable local laws.