Executive Assistant

Faithm Printers; Manila; On-site; PHP 390,600 - 558,000; Full time

Job summary

A leading printing company in Metro Manila seeks an experienced Executive Assistant to support the General Manager. The ideal candidate will manage communications, schedule meetings, and handle regulatory research. Applicants should have a Bachelor’s degree and 3-5 years of experience in administrative roles, with proficiency in Microsoft Office. Strong organizational skills and communication abilities are essential.

Qualifications

• 3-5 years in an executive assistant or administrative role.
• Proficient in Microsoft Office Suite.
• Familiarity with office management systems.

Responsibilities

• Assist the General Manager with various administrative duties.
• Schedule meetings and manage communications.
• Research topics for regulatory compliance.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Problem-solving

Education

Bachelor’s degree in Business Administration or Management

Tools

Microsoft Office Suite

Google Calendar

Microsoft Outlook

Job description

1. Work cooperatively and efficiently hand in hand with and under the direction of the General Manager, accepting assigned duties, and under the overall direction of the General Manager.
2. The General Manager will provide direct supervision. Assist the General Manager in records directly pertaining to the General Manager.
3. Compose, compile, type, copy, and send or mail whatever documents are required by the General Manager, including communications and other necessary documents.
4. Compose and proofread articles, letters, bulletins, and other documents from other departments that the General Manager will sign to assure precise and concise communication.
5. Researches a variety of topics to ensure compliance with regulatory requirements and established guidelines;
6. Securing information necessary for planning and implementing projects as the General Manager determines and/or responds to requests.
7. Schedules meetings and events of the General Manager to make the necessary adjustments for the General Manager.
8. Attend and participate in the General Manager's meetings and work cooperatively with the other managers and officers of the Corporation.
9. Deals directly with the suppliers and business partners of the General Manager as may be delegated by the latter.
10. Performs such other duties as are customarily performed by an employee in a similar position and as would make the workload of the General Manager a lot lighter.

1. Bachelor’s degree in Business Administration, Management, or a related field.
2. Minimum of 3-5 years of experience in an executive assistant or administrative role.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Familiarity with office management systems and procedures.
5. Experience with calendar and email management tools (e.g., Google Calendar, Microsoft Outlook).
6. Strong organizational and time-management skills.
7. Excellent written and verbal communication skills.
8. Ability to multitask and prioritize daily workload.
9. Attention to detail and problem-solving skills.