Legal Assistant

Jobtailor; Philippines; On-site; PHP 502,000 - 837,000; Full time

Job summary

Jobtailor in the Philippines is seeking an experienced Executive Assistant/Paralegal to provide high-level administrative and legal support, manage calendars, coordinate meetings and prepare complex documentation. You will handle corporate, trademark and immigration paperwork, liaise with external counsel, and maintain meticulous records while handling confidential information.

The role demands strong English communication, attention to detail, and the ability to multitask across legal and

Qualifications

• Minimum 3.5 years of experience as an Executive Assistant, Paralegal, Legal Assistant or Legal Administrator.
• Formal paralegal/legal studies or demonstrated experience working with legal documentation highly regarded.
• Strong written English and professional business communication skills.
• Excellent attention to detail, organisation and document-management capabilities.
• Ability to conduct research, interpret requirements and prepare accurate documentation with limited supervision.
• Experience with intellectual property, immigration, corporate or commercial documentation is advantageous.
• Strong discretion and ability to handle sensitive and confidential information.
• Proactive, resourceful and comfortable managing multiple priorities and deadlines.

Responsibilities

• Provide comprehensive executive and administrative support, including calendar management, correspondence, meeting coordination and document preparation
• Prepare, review, organise and maintain business, corporate and legal documentation
• Assist with trademark, copyright and intellectual property administration, including research, documentation, applications, renewals and record keeping
• Support with immigration and visa applications, including gathering supporting information and coordinating required documentation
• Conduct preliminary research and prepare background information for legal, regulatory, compliance and commercial matters
• Liaise with external lawyers, government agencies, consultants and other advisers to progress documentation and applications
• Maintain accurate registers, records, deadlines and filing systems for corporate, legal and compliance matters
• Support executives with broader business administration, special projects, reporting and confidential matters as required

Skills

Executive Support

Legal Documentation

Intellectual Property Admin

Research and Documentation

Confidential Information Management

Education

Paralegal Studies

Job description

• Provide comprehensive executive and administrative support, including calendar management, correspondence, meeting coordination and document preparation
• Prepare, review, organise and maintain business, corporate and legal documentation
• Assist with trademark, copyright and intellectual property administration, including research, documentation, applications, renewals and record keeping
• Support the preparation and administration of immigration and visa applications, including gathering supporting information and coordinating required documentation
• Conduct preliminary research and prepare background information for legal, regulatory, compliance and commercial matters
• Liaise with external lawyers, government agencies, consultants and other professional advisers to progress documentation and applications
• Maintain accurate registers, records, deadlines and filing systems for corporate, legal and compliance matters
• Support executives with broader business administration, special projects, reporting and confidential matters as required

Requirements

• Minimum 3.5 years of previous experience as an Executive Assistant, Paralegal, Legal Assistant or Legal Administrator
• Formal paralegal/legal studies or demonstrated experience working with legal documentation highly regarded
• Strong written English and professional business communication skills
• Excellent attention to detail, organisation and document-management capabilities
• Ability to conduct research, interpret requirements and prepare accurate documentation with limited supervision
• Experience with intellectual property, immigration, corporate or commercial documentation is advantageous
• Strong discretion and ability to handle sensitive and confidential information
• Proactive, resourceful and comfortable managing multiple priorities and deadlines

Core Competencies

Demonstrates expertise in executive and administrative support, including calendar management, document preparation, and legal documentation. Proficient in handling sensitive information, conducting research, and managing multiple priorities in a corporate or legal environment.

Highest-signal resume keywords

• Executive Support
• Legal Documentation
• Intellectual Property Administration
• Research and Documentation Preparation
• Confidential Information Management

Hard Skills

• Calendar Management
• Document Preparation
• Legal Research
• Immigration Applications
• Trademark Administration
• Corporate Documentation
• Compliance Documentation
• Record Keeping
• Deadline Management
• Business Communication

Soft Skills

• Attention to Detail
• Organizational Skills
• Discretion
• ProactivityResourcefulness

Certifications & Qualifications

• Paralegal Studies

Industry Keywords

• Corporate Law
• Intellectual Property
• Immigration Law
• Legal Compliance
• Business Administration