Administrative Assistant

Sucre Technology, Inc.; Pasig; On-site; PHP 223,200 - 334,800; Full time

Benefits offered by this job

Company events

HMO

Opportunities for promotion

Paid training

Job summary

A technology company is seeking a meticulous and proactive Administrative Assistant to provide essential support for office operations. The ideal candidate will manage filing systems, handle correspondence, and assist with scheduling and financial tasks. Qualifications include proficiency in Microsoft Office or Google Workspace, excellent communication skills, and a degree in Office Administration or a related field. This full-time role is based in Pasig, Philippines, offering opportunities for professional growth and development.

Qualifications

• Demonstrated work experience as an administrative assistant or similar role is essential.
• Ability to handle sensitive information with care.

Responsibilities

• Organize and manage filing systems and databases.
• Answer and direct incoming phone calls.
• Oversee calendars and organize meetings.
• Prepare and reconcile expense reports.

Skills

Proficiency in Microsoft Office Suite or Google Workspace

Strong typing and data entry abilities

Exceptional communication skills

Strong organizational and time-management skills

High attention to detail

Effective problem-solving capabilities

Ability to multitask

Education

Associate's or bachelor’s degree in Office Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Summary

We are looking for a meticulous and well-organized Administrative Assistant to offer administrative and clerical support to facilitate the smooth functioning of the office. The perfect candidate will be proactive, resourceful, and capable of managing a range of office tasks with precision and efficiency.

Duties and Responsibilities

Office Management

• Organizing and managing both physical and digital filing systems and databases
• Upholding office policies and procedures
• Purchasing office supplies and overseeing inventory management
• Coordinating maintenance and repair activities for the office

Communication & Correspondence

• Answering and directing incoming phone calls
• Managing and forwarding emails, faxes, and other forms of correspondence
• Welcoming and assisting visitors and clients
• Composing, proofreading, and editing various documents, reports, memos, and presentations

Scheduling & Coordination

• Overseeing calendars and organizing appointments and meetings
• Planning and coordinating meetings, conferences, and company events
• Taking precise meeting minutes and distributing them accordingly
• Arranging travel plans and itineraries, covering flights, hotels, and transportation

Financial & Administrative Support

• Preparing and reconciling expense reports
• Assisting with basic bookkeeping duties such as processing invoices and monitoring budgets
• Providing general assistance to other staff members and departments as required
• Handling sensitive information with care

Job Qualifications

• Proficiency in office applications, especially Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace
• Strong typing and data entry abilities
• Familiarity with office management systems and protocols
• Exceptional written and oral communication skills
• Strong organizational and time-management skills
• High attention to detail and effective problem-solving capabilities
• Capacity to multitask and effectively prioritize responsibilities in a busy environment
• Professional and courteous demeanor coupled with excellent interpersonal skills

Education and Experience

• With an associate's or bachelor’s degree in Office Administration, Political Science, Legal, or related field often preferred
• Demonstrated work experience as an administrative assistant, office assistant, paralegal, or in a comparable role is essential

Job Type

• Full-time

Benefits

• Company events
• HMO
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Experience

• Administrative: 2 years (Preferred)

Language

• English (Preferred)

Work Location

• In person