Executive Assistant

Quanta Paper Corporation; Mandaluyong; On-site; PHP 335,000 - 614,000; Full time

Job summary

Quanta Paper Corporation seeks an experienced Executive Assistant to support senior leadership in Manila. You will manage calendars, coordinate meetings, arrange travel, and prepare agendas and minutes.

You will handle confidential correspondence, liaise with staff and external stakeholders, and compile reports, presentations, and strategic documents. You will maintain records and support critical projects with discretion and professionalism.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong written and verbal communication skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite and other office management software.
• Graduate of any business or related course.

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements.
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation.
• Handle confidential correspondence and communications with discretion and professionalism.
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively.
• Undertake research and compilation of reports, presentations, and strategic documents as required.
• Maintain detailed records, databases, and filing systems for easy information retrieval.
• Provide administrative support for special projects and strategic initiatives.
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention.

Skills

Executive support experience

Strong written and verbalcommunication

Attention to detail

Discretion and professionalism

Education

Graduate of any business or related course

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Job Specifications:

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements

• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation

• Handle confidential correspondence and communications with discretion and professionalism

• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively

• Undertake research and compilation of reports, presentations, and strategic documents as required

• Maintain detailed records, databases, and filing systems for easy information retrieval

• Provide administrative support for special projects and strategic initiatives

• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention

What we're looking for:

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably within a corporate or manufacturing environment

• Strong written and verbal communication skills with impeccable attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software

• Graduate of any business or related course