Executive Assistant

IT Squarehub Global Services Corporation; Magalang; On-site; PHP 335,000 - 603,000; Full time

Job summary

IT Squarehub Global Services Corporation in the Philippines is seeking an Executive Assistant to deliver comprehensive administrative and operational support to the Executive Team while collaborating with Marketing, Sales, and HR.

You will manage calendars, prepare legal documents, coordinate with internal and external partners, and assist with CRM updates and recruitment tasks. Proficiency in MS Office, Google Workspace, LinkedIn, Canva is preferred.

Qualifications

• Bachelor's degree in any field preferred.
• 1–2 years of experience as an Executive Assistant/Administrative Assistant/VA or similar preferred.
• Experience supporting executives and handling confidential information is an advantage.
• Familiarity with legal documentation, contracts, or corporate records is an advantage.
• Proficient in Microsoft Office, Google Workspace, and Canva.
• Excellent written and verbal English communication skills.

Responsibilities

• Provide administrative support to the Executive Team
• Manage calendars, meetings, correspondence, reports, and confidential records
• Coordinate with internal teams, clients, and external partners
• Assist in preparing, organizing, and maintaining legal documents and corporate records
• Support documentation, filing, and compliance-related activities
• Create social media content and graphics using Canva
• Handle social media marketing and posting
• Assist with lead generation, prospect research, and CRM updates
• Support recruitment through candidate sourcing, CV screening, interview coordination, and CV formatting
• Complete assigned tasks accurately and on time

Skills

English proficiency

Organized

Multitasking

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Canva

LinkedIn

CRM systems

Email platforms

Internet research

Job description

About the role

The Executive Assistant provides comprehensive administrative and operational support to the Executive Team while assisting the Marketing, Sales, and HR teams. This role also supports legal documentation, executive projects, and other confidential business activities, ensuring tasks are completed accurately, efficiently, and professionally.

Key responsibilities

• Provide administrative support to the Executive Team

• Manage calendars, meetings, correspondence, reports, and confidential records

• Coordinate with internal teams, clients, and external partners

• Assist in preparing, organizing, and maintaining legal documents and corporate records

• Support documentation, filing, and compliance-related activities

• Create social media content and graphics using Canva

• Handle social media marketing and posting

• Assist with lead generation, prospect research, and CRM updates

• Support recruitment through candidate sourcing, CV screening, interview coordination, and CV formatting

• Complete assigned tasks accurately and on time

About you

• Bachelor's degree in any field is preferred

• At least 1–2 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar role is preferred

• Experience supporting executives and handling confidential information is an advantage

• Familiarity with legal documentation, contracts, or corporate records is an advantage

• Proficient in Microsoft Office, Google Workspace, and Canva

• Familiar with LinkedIn, CRM systems, email platforms, and internet research

• Excellent written and verbal English communication skills

• Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently while maintaining professionalism and confidentiality