Executive Assistant

2529 Corporation; Iloilo City; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Competitive compensation

SSS, PhilHealth, Pag-IBIG

HMO coverage

Career growth and mentorship

Training and development

Job summary

2529 Corporation in Iloilo City, Philippines, seeks a highly organized Executive Assistant to provide administrative and operational support to the executive. The role focuses on calendar management, communications, documents, meetings, and day-to-day tasks while ensuring confidentiality.

The successful candidate will coordinate meetings, prepare travel arrangements, and support across departments to enable efficient operations and secure handling of sensitive information.

Qualifications

• Bachelor's degree preferred in business/related field.
• Experience as Executive Assistant or similar role is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Proficient with Microsoft Office or Google Workspace.
• Ability to multitask and manage priorities with discretion.
• Independent worker with minimal supervision.
• Professional, trustworthy, and able to handle confidential information.
• Flexible and capable of handling diverse administrative tasks.

Responsibilities

• Manage and maintain the executive's calendar and schedules.
• Coordinate meetings, prepare agendas, and take notes.
• Handle emails, calls, messages, and other communications professionally.
• Prepare reports, presentations, and other business files.
• Coordinate internal and external meetings and activities.
• Assist with travel arrangements and itineraries.
• Monitor deadlines and follow-ups to ensure timely completion.
• Conduct research and gather information as requested by the executive.
• Assist with administrative tasks across departments.
• Coordinate with employees, clients, suppliers, and external contacts.

Skills

Calendar management

Meeting coordination

Time management

Communication

Multitasking

Discretion

Independent work

Problem solving

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are looking for a highly organized, reliable, and proactive Executive Assistant to provide administrative and operational support to the executive. The successful candidate will help manage schedules, communications, documents, meetings, and day-to-day tasks while ensuring that priorities are handled efficiently and confidential information is kept secure.

Key responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, and take meeting notes when required.
• Handle emails, calls, messages, and other communications professionally.
• Prepare, organize, and maintain reports, presentations, documents, and other business files.
• Coordinate internal and external meetings, appointments, and business activities.
• Assist in preparing travel arrangements, itineraries, and other logistical requirements.
• Monitor deadlines, follow-ups, and pending tasks to ensure timely completion.
• Conduct research and gather information as requested by the executive.
• Assist with administrative and operational tasks across different departments.
• Coordinate with employees, clients, suppliers, and other external contacts when necessary.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role is an advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Professional, trustworthy, and able to handle confidential information.
• Flexible and willing to take on different administrative responsibilities.

Benefits

• Competitive compensation
• Performance-based incentives
• SSS, PhilHealth, and Pag-IBIG
• HMO coverage
• Sales training and mentorship
• Career growth and advancement opportunities
• Supportive and collaborative work environment