Executive Assistant

MG Congressional; Philippines; On-site; PHP 223,000 - 379,000; Full time

Job summary

MG Congressional is seeking an Executive Assistant to support senior leadership with calendar management, travel planning, and timely correspondence. You will prepare reports, presentations, and minutes, and coordinate strategic meetings across departments.

The ideal candidate has excellent verbal and written English and Filipino, strong organizational skills, and the ability to work independently under pressure while maintaining confidentiality.

Qualifications

• Excellent verbal and written communication in English and Filipino.
• Proficient in Microsoft Office and virtual collaboration tools.
• Ability to manage executive calendars, travel arrangements, meetings, and priorities.
• Strong organizational and time management skills with multitasking capabilities.
• Ability to work independently with sound judgment and problem-solving.
• Experience in preparing reports, presentations, and correspondence.

Responsibilities

• Manage and maintain the executive's calendar, meetings, and travel.
• Screen calls, emails, and correspondence with timely responses.
• Prepare reports, presentations, memoranda, and meeting minutes.
• Coordinate meetings with agendas, minutes, and follow-up actions.
• Handle confidential information with integrity and discretion.
• Coordinate travel arrangements and itineraries domestic and international.
• Prepare budgets, expense reports, and reimbursement documentation.
• Support event planning and executive meetings.

Skills

Communication

Organization

Time management

Prioritization

Independent worker

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Teams

Zoom

Google Workspace

Job description

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or any related field.
• At least 1 year of relevant experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role.
• Excellent verbal and written communication skills in English and Filipino.
• Strong organizational, planning, and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms (e.g., Microsoft Teams, Zoom, Google Workspace).
• Excellent interpersonal skills with the ability to communicate effectively with all levels of the organization and external stakeholders.
• Strong attention to detail and accuracy in preparing reports, presentations, and correspondence.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Capable of managing executive calendars, travel arrangements, meetings, and administrative priorities efficiently.
• Demonstrated ability to perform under pressure in a fast-paced environment while maintaining a high level of accuracy.
• Strong customer service orientation and professional business etiquette.
• Flexible, resourceful, and adaptable to changing business needs and priorities.
• Willing to work beyond regular office hours when business requirements demand.

Job Description:

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel
• arrangements.
• Screen phone calls, emails, and other correspondence, ensuring timely and appropriate responses.
• Prepare, review, and organize reports, presentations, memoranda, meeting minutes, and other business
• documents.
• Coordinate meetings by preparing agendas, taking minutes, and monitoring follow-up actions.
• Handle confidential and sensitive information with the highest level of integrity and discretion.
• Organize domestic and international travel arrangements, including transportation, accommodation, and
• itinerary preparation.
• Coordinate communication between executives, department heads, employees, clients, suppliers, and
• external stakeholders.
• Monitor deadlines, commitments, and action items to ensure timely completion of executive priorities.
• Assist in preparing budgets, expense reports, purchase requests, and reimbursement documentation.
• Support the planning and coordination of company events, executive meetings, conferences, and
• corporate activities.
• Conduct research, gather information, and prepare summaries or briefing materials as requested by
• management.
• Monitor office supplies and administrative resources required by the executive office.
• Assist in the preparation and monitoring of departmental reports, performance dashboards, and
• operational documentation.
• Coordinate with Human Resources, Finance, Procurement, and other departments regarding executive
• requirements.
• Draft professional correspondence, announcements, and internal communications on behalf of the
• executive.
• Ensure compliance with company policies, procedures, and confidentiality standards.
• Anticipate executive needs by proactively identifying issues and providing administrative solutions.
• Handle special projects and assignments as directed by senior management.
• Perform other administrative and executive support duties that may be assigned from time to time.