Dynamic Office Operations & Facilities Coordinator

WebBeds; Manila; On-site; PHP 300,000 - 540,000; Full time

Job summary

WebBeds is seeking an Office Coordinator to support the day-to-day operations across facilities, administration and vendor management at our Manila office. You will help maintain records, coordinate supplies, manage deliveries, and assist with onboarding and site safety.

You'll work closely with the Admin Site Officer to ensure a safe, efficient workplace and timely execution of administrative tasks. The ideal candidate holds a related degree and 2–3 years’ experience in office roles and

Qualifications

• 2–3 years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Knowledge of office administration and workplace operations.
• Understanding of workplace safety regulations and compliance requirements.
• Understanding of basic procurement and vendor management processes.
• Proficiency in Microsoft Office applications.
• Strong coordination and follow-through skills.

Responsibilities

• Support daily office operations and administrative requirements.
• Maintain organised records, documentation, and administrative files.
• Coordinate office supplies, stationery, and equipment inventory.
• Manage incoming and outgoing correspondence, deliveries, and courier services.
• Assist with preparing reports, presentations, and administrative documentation as required.
• Assist in maintaining a safe, clean, and professional work environment.
• Coordinate office maintenance requests and follow up on repairs with vendors and building management.
• Track service requests and ensure timely completion.
• Maintain records of vendor agreements, quotations, and service reports.
• Serve as a first point of contact for general office-related employee enquiries.
• Support onboarding and offboarding activities, including workstation preparation and access coordination.
• Assist with employee engagement activities, company events, and site initiatives.
• Coordinate meeting room bookings and workplace logistics.
• Support site safety initiatives and workplace compliance activities.
• Assist in coordinating fire drills, emergency preparedness activities, and safety inspections.
• Report safety concerns and workplace hazards promptly.
• Maintain compliance records and documentation as required.
• Monitor office supply stock levels and submit purchase requests.
• Assist with procurement activities following company policies and procedures.
• Maintain inventory records for office equipment and supplies.
• Coordinate distribution and tracking of office assets.
• Support site improvement projects and workplace initiatives.
• Assist with office relocations, workspace reconfigurations, and departmental moves.
• Participate in administrative process improvement activities.
• Provide administrative support for site leadership activities when required.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Vendor management

Problem-solving

Independent worker

Customer-focused

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

WebBeds is seeking an Office Coordinator to support the day-to-day operations across facilities, administration and vendor management at our Manila office. You will help maintain records, coordinate supplies, manage deliveries, and assist with onboarding and site safety.

You'll work closely with the Admin Site Officer to ensure a safe, efficient workplace and timely execution of administrative tasks. The ideal candidate holds a related degree and 2–3 years’ experience in office roles and