Office Operations & Facilities Coordinator

WebBeds; Hinoba-an; On-site; PHP 268,000 - 402,000; Full time

Job summary

WebBeds is seeking an Office Coordinator to support daily office operations at our Manila site. You will coordinate administrative tasks, facilities services, vendor management, and employee-related office requirements to ensure a safe and productive workplace.

You will collaborate with the Admin Site Officer to maintain records, procure supplies, arrange meetings, and assist with onboarding and site initiatives, while upholding safety and compliance standards.

Qualifications

• Bachelor’s degree in business administration, Office Management, Hospitality Management, or related field preferred.
• 2-3 years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Knowledge of office administration and workplace operations.
• Understanding of workplace safety regulations and compliance requirements
• Proficiency in Microsoft Office applications.

Responsibilities

• Support daily office operations and administrative requirements.
• Maintain organised records, documentation, and administrative files.
• Coordinate office supplies, stationery, and equipment inventory.
• Manage incoming and outgoing correspondence, deliveries, and courier services.
• Assist with preparing reports, presentations, and administrative documentation as required.
• Facilities and Workplace Support: maintain a safe, clean, and professional work environment.

Skills

Office administration

Facilities coordination

Vendor management

Communication skills

Organisational skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

WebBeds is seeking an Office Coordinator to support daily office operations at our Manila site. You will coordinate administrative tasks, facilities services, vendor management, and employee-related office requirements to ensure a safe and productive workplace.

You will collaborate with the Admin Site Officer to maintain records, procure supplies, arrange meetings, and assist with onboarding and site initiatives, while upholding safety and compliance standards.