Facilities & Administration Officer (1 year)

Q2 HR Solutions; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

Q2 HR Solutions is seeking an Office Administrator to support general administration and office upkeep. You will manage contractors, vendors and facilities to ensure safe, smooth operations for the office in Pasig/Taguig area.

The role requires at least 3 years in administration, housekeeping, and health & safety within a multinational setting. On-site work Monday to Friday with coordination to IT, HR and vendors.

Qualifications

• Minimum 3 years’ experience in Administration, Housekeeping, Organization and Health & Safety.
• BOSH/OSH Certification is preferred.
• Ability to coordinate with IT, HR, vendors and internal teams.

Responsibilities

• Maintain and monitor office and vendor contracts, expirations and renewals, ensuring permits and licensing compliance.
• Coordinate general office upkeep including AC maintenance, cleaning, pest control, plumbing and office expansion.
• Ensure compliance with Office Health and Safety regulations for Manila operations.
• Manage building administration requirements for contractor ingress/egress, deliveries and furniture.
• Oversee emergency preparedness and first aid trainings.

Skills

Administration

Housekeeping

Organization

Health & Safety

Education

BOSH/OSH Certification

Job description

The role provide support in the general administration and upkeeping of the Office and facilities. The role extends to managing contractors, vendors, and other professionals to ensure safe and seamless operations in the office.

Responsibilities

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

Requirements

• Minimum of 3 years' experience handling Administration, Housekeeping, Organization and Maintenance, and Health & Safety in a service-oriented & multinational corporation
• Candidate with BOSH/OSH Certification is preferred Knowledgeable with the seat plan and arrangement with proper coordination to IT, ADBP and HR
• Ability to work effectively with minimal supervision whilst consistently demonstrating integrity, credibility and commitment
• Must be willing to work onsite in Arcovia, Pasig OR BGC, Taguig, Monday - Friday