Document Controller (6mos Project-Based)

Cybalink Solutions; Pasig; On-site; PHP 391,000 - 580,000; Part time

Benefits offered by this job

Growth opportunities

Team events

Weekly rest days

Job summary

Cybalink Solutions is seeking a detail-oriented Document Controller for a 6‑month project in Pasig. You will manage registration, tracking, and distribution of project and tender documents using EDMS platforms, ensuring accuracy and compliance with client standards.

You will work onsite at Arcovia City, Brgy. Ugong, Pasig City, with a focus on document numbering, transmittals, and MDRs. Strong English communication and a meticulous approach are essential for success in this role.

Qualifications

• Bachelor’s degree in a related field with at least 3 years in document-control or records-management.
• Experience in engineering/construction/fabrication/mining/oil and gas/heavy engineering environments.
• Hands-on with EDMS such as Aconex, InEight, DocuWare or SharePoint including numbering, transmittals, revisions, and registers.
• Familiarity with GA, Isometric, P&ID, and Standard Drawings; MDR compilation is a plus.
• Proficient in Microsoft Office; strong English communication; detail-oriented.

Responsibilities

• Receive, register, number, validate, distribute, and maintain documents per control procedures.
• Prepare and manage transmittals, addendums, registers, revisions and templates.
• Create project and tender jobs, assign tasks, track completion, generate weekly/monthly reports.
• Conduct quality audits and address overdue documents and discrepancies.
• Support project teams with document-control queries and adapt to changing project requirements.

Skills

Attention to detail

Strong English

Excellent communication

Organisational skills

Team collaboration

Independent worker

Education

Bachelor’s degree in Business Administration or related field

Tools

Aconex

InEight

DocuWare

SharePoint

Microsoft Office

Job description

Role Overview

We are seeking a detail-oriented Document Controller to manage the accurate registration, tracking, distribution, and maintenance of project and tender documentation. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

Why You’ll Love Working With Us

• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Receive, register, number, validate, distribute, and maintain client and vendor documents, ensuring compliance with document-control procedures.
• Prepare and manage transmittals, addendums, document registers, revisions, and approved company or client templates.
• Create project and tender jobs, distribute tasks, track completion, and prepare weekly and monthly reports.
• Conduct quality audits, compile Manufacturers Data Reports (MDRs), and address overdue documents, discrepancies, and processing delays.
• Support project teams with document-control queries while maintaining compliance with company policies and changing project requirements.

What We're Looking For:

• Bachelor’s degree in Business Administration, Engineering, Project Administration, or a related field, with at least 3 years of document-control or records-management experience.
• Experience within engineering, construction, fabrication, mining, oil and gas, heavy engineering, or industrial project environments.
• Hands‑on experience with an EDMS, such as Aconex, InEight, DocuWare, or SharePoint, including document numbering, transmittals, revision tracking, and registers.
• Familiarity with engineering drawings and specifications, including GA, Isometric, P&ID, and Standard Drawings; MDR compilation experience is highly regarded.
• Proficient in Microsoft Office and document-management tools, with strong English communication, attention to detail, organisation, and ability to work independently and collaboratively.
• Must be willing to work on a 6-month project‑based contract.
• Willing to work full‑time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday to Friday on a morning shift schedule)

About Cybalink Solutions:

Cybalink Solutions is an Australian‑owned outsourcing partner providing world‑class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team‑focused workplace with genuine long‑term careers. If this sounds like you, and grow your career with a team that backs you.