Document Controller

CVJR Builders; Silang; On-site; PHP 268,000 - 402,000; Full time

Benefits offered by this job

Competitive compensation package

Professional development opportunities

Career progression path

Safe and healthy work environment

Job summary

CVJR Builders in Silang, Cavite, is seeking an experienced Document Controller to manage project documents from planning through to completion. You will organize, file and track versions while ensuring accessibility for project teams and stakeholders.

Knowledge of PhilGEPS is advantageous, and you will support QA/QC and audits with accurate records in a fast-paced construction environment.

Qualifications

• Proven experience as a Document Controller in construction or engineering.
• Strong organizational and filing skills with meticulous attention to detail.
• Excellent communication with multiple stakeholders and regulators.

Responsibilities

• Organize, file and maintain all project documentation in physical and digital formats.
• Create and update document filing systems for easy retrieval by stakeholders.
• Track document versions to maintain an audit trail of changes.
• Distribute documents to project teams, contractors and stakeholders promptly.
• Verify documents for completeness and regulatory compliance.
• Liaise with project managers, engineers and QA teams to meet documentation needs.
• Maintain records of document submissions, approvals, and statuses.
• Prepare regular reports on document status and gaps.
• Ensure compliance with company policies and construction regulations.
• Support QA/QC during audits and inspections with accurate documentation.

Skills

Document control experience

Organizational skills

Communication skills

Independence

Time management

Microsoft Office

BIM knowledge

Education

College diploma or equivalent

Certification in document management or quality assurance

Tools

Microsoft Office Suite

Document management systems

Job description

About the role

CVJR Builders is seeking an experienced and detail-oriented Document Controller to join our growing team in Silang, Cavite. This is a full-time position that plays a crucial role in ensuring the seamless management of all project documentation and records across our construction operations. As Document Controller, you will be responsible for maintaining the integrity, accuracy, and accessibility of all project documents, from initial planning through to project completion. This position is essential to our quality assurance and control processes, supporting compliance, accountability, and operational efficiency across all construction projects.

Working knowledge of the Philippine Government Electronic Procurement System (PhilGEPS) is highly desirable and will be considered a significant advantage.

Key responsibilities

• Organizing, filing and maintaining all project documentation in both physical and digital formats according to established protocols and standards

• Creating and updating document filing systems, ensuring easy retrieval and accessibility for all relevant stakeholders

• Tracking document versions and revisions to maintain a comprehensive audit trail of all changes and approvals

• Distributing documents to appropriate project teams, contractors and stakeholders in a timely manner

• Verifying that all documents are complete, accurate and comply with project requirements and regulatory standards

• Liaising with project managers, engineers and quality teams to ensure documentation requirements are met and updated

• Maintaining detailed records of all document submissions, approvals, and status updates

• Preparing regular reports on document status and identifying any gaps or outstanding items

• Ensuring compliance with company policies, contractual requirements and relevant construction regulations

• Supporting the quality assurance and control team by providing accurate and timely documentation for audits and inspections

What we're looking for

• Proven experience as a Document Controller, preferably within the construction or engineering industry

• Strong organizational and filing skills with meticulous attention to detail

• Proficiency in document management systems and software, including Microsoft Office applications

• Understanding of construction project documentation requirements and regulatory compliance standards

• Excellent communication skills and ability to liaise effectively with multiple stakeholders across different levels

• Ability to work independently whilst maintaining collaborative relationships with project teams

• Strong time management capabilities with the ability to prioritize multiple tasks and meet deadlines

• Knowledge of quality assurance and control procedures in construction is highly desirable

• Experience with digital document management systems or Building Information Modelling (BIM) documentation is a plus

• College diploma or equivalent; certification in document management or quality assurance is preferred

What we offer

CVJR Builders is committed to providing a supportive and professional working environment where our team members can thrive. We offer competitive compensation packages, opportunities for professional development and skills training, and the chance to work on meaningful construction projects. We provide a positive workplace culture that values teamwork, integrity and continuous improvement. Employees benefit from a structured career path within our growing organisation, and we are committed to recognising and rewarding dedication and performance. We also provide a safe and healthy work environment with comprehensive support for all our staff members.

About us

CVJR Builders is a leading construction company committed to delivering high-quality projects with excellence and integrity. We specialise in construction and development projects with a strong focus on quality assurance and control throughout all phases of our operations. Our mission is to build sustainable, safe and innovative structures whilst maintaining the highest standards of professional conduct. We pride ourselves on our dedicated team of professionals who are passionate about construction and committed to meeting and exceeding client expectations. At CVJR Builders, we foster a culture of continuous improvement, safety and accountability, making us a trusted partner for our clients and an excellent place to build your career in construction.