Document Controller

Pantaw Construction and Project Management Corp; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Pantaw Construction and Project Management Corp in Cebu City, Philippines is seeking a skilled Document Control Officer to join our team. You will support project operations by ensuring accurate record-keeping, efficient document management, and coordination across departments.

The role requires 2-3 years of proven experience in document control or administrative support within construction or project management.

Qualifications

• 2-3 years of proven experience in document control, administrative support, or a similar role within the construction or project management industry.
• Strong organizational and problem-solving skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams.
• Proficiency in using document management software, spreadsheets, and other relevant tools.
• Attention to detail and a commitment to maintaining accurate and comprehensive records.
• Flexible and adaptable, with the ability to work in a fast-paced, dynamic environment.

Responsibilities

• Manage and maintain document control systems for project files, including filing, tracking, and archiving.
• Review contracts and elevate concerns to legal if existing contracts can’t address certain unique needs in operations.
• Ensure complete documents per project.
• Provide high-quality administrative support, such as scheduling meetings, preparing agendas and minutes, and coordinating with various stakeholders.
• Assist in the development and implementation of document control processes and procedures to enhance efficiency and compliance.
• Coordinate the flow of information and documentation between project teams, clients, and other external parties.
• Ensure all project records and reports are accurate, up-to-date, and readily accessible.
• Contribute to the continuous improvement of document control and administrative practices.

Skills

Document control

Administrative support

Communication

Organizational skills

Multitasking

Tools

Document management software

Spreadsheets

Job description

We are seeking a skilled Document Control Officer to join our team. This role will support our projects in Cebu City, Cebu, ensuring accurate record-keeping, efficient document management, and seamless coordination across our operations.

What you'll be doing:

1. Manage and maintain comprehensive document control systems for project files, including filing, tracking, and archiving all relevant documentation

2. Review contracts and elevate concerns to legal if existing contracts can’t address certain unique needs in operations

3. Ensure complete documents per project

4. Provide high-quality administrative support, such as scheduling meetings, preparing agendas and minutes, and coordinating with various stakeholders

5. Assist in the development and implementation of document control processes and procedures to enhance efficiency and compliance

6. Coordinate the flow of information and documentation between project teams, clients, and other external parties

7. Ensure all project records and reports are accurate, up-to-date, and readily accessible

8. Contribute to the continuous improvement of document control and administrative practices

What we're looking for

1. 2-3 years of proven experience (required) in document control, administrative support, or a similar role within the construction or project management industry

2. Strong organizational and problem-solving skills, with the ability to multitask and prioritize effectively

3. Excellent communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams

4. Proficiency in using document management software, spreadsheets, and other relevant tools

5. Attention to detail and a commitment to maintaining accurate and comprehensive records

6. Flexible and adaptable, with the ability to work in a fast-paced, dynamic environment