Document Controller

New Change Technical Consultants Inc.; Capiz; On-site; PHP 279,000 - 390,600; Full time

Job summary

A construction consulting firm is seeking a Site Document Controller to manage and organize project documents, ensuring accuracy and compliance with quality standards. The ideal candidate should have strong organizational skills, proficiency in document control software, and excellent communication abilities. This role is vital for maintaining version control and ensuring that all relevant stakeholders have timely access to necessary information, while also protecting sensitive information.

Qualifications

• Experience in document control or related fields, ideally in construction or manufacturing.
• Ability to handle confidential information.
• Preferably from Capiz or nearby provinces.

Responsibilities

• Receive, log, distribute, and archive all project documents.
• Ensure that teams work with current information through version control.
• Manage electronic and physical document systems.

Skills

Strong organizational skills

Attention to detail

Proficiency with MS Office

Document control software

Excellent communication

Education

Graduate of any four (4) year course

Job description

A Site Document Controller manages, organizes, and controls all project documents (blueprints, reports, etc.) on a construction or engineering site, ensuring accuracy, version control, security, and timely access for teams, supporting quality compliance, and handling electronic/hard copies from intake to archiving. Key duties include tracking revisions, maintaining databases, facilitating information flow, and ensuring adherence to company and industry standards for documentation.

Responsibilities

• Document Management: Receive, log, distribute, and archive all project documents (technical drawings, RFIs, submittals, quality reports).
• Version Control: Maintain the latest revisions, ensuring teams work with current information.
• Information Flow: Ensure documents are accessible to authorized personnel in a timely manner.
• Quality Assurance: Support the Quality Manager by ensuring documentation meets QMS and regulatory standards.
• System Maintenance: Manage electronic document management systems (EDMS) and physical filing.
• Security & Compliance: Protect sensitive information, control access, and ensure data security.
• Reporting: Prepare status reports on document control activities.

Essential Skills:

• Strong organizational skills & attention to detail.
• Proficiency with MS Office & document control software.
• Excellent communication (written/verbal).
• Ability to handle confidential information.

Job Requirements

• Graduate of any four (4) year course.
• Experience in document control or related fields (construction, manufacturing).
• Preferably applicants from Capiz are or nearby provinces.