Document Controller 6mos Project-Based

Cybalink Solutions; Taguig; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Growth opportunities

Team culture

Weekly rest days

Job summary

Cybalink Solutions is seeking a detail-oriented Document Controller to manage registration, tracking, distribution, and maintenance of project and tender documents using Civtrac and EDMS platforms. This role ensures document integrity and compliance with company standards. The position is a 6-month, full-time onsite contract located in Arcovia City, Brgy.

Ugong, Pasig City. Ideal candidates have 3+ years in document-control within engineering/construction or industrial environments and strong

Qualifications

• Bachelor’s degree in related field with 3+ years doc-control.
• Experience in engineering/construction or industrial projects.
• EDMS experience: Aconex/InEight/DocuWare/SharePoint.
• Familiar with GA, Isometric, P&ID drawings; MDR a plus.
• Proficient MS Office and document-management tools; strong communication.
• Willing to a 6-month contract.
• Onsite in Pasig City, Mon-Fri morning shift.

Responsibilities

• Receive, register, number, validate, distribute, and maintain client/vendor docs.
• Prepare transmittals, addenda, registers, revisions.
• Create project/tender jobs, distribute tasks, track progress, report weekly/monthly.
• Conduct quality audits, compile MDRs, address overdue docs and delays.
• Support project teams with doc-control queries and compliance.

Skills

Attention to detail

Organisational skills

English communication

Team collaboration

Education

Bachelor’s degree

Tools

Aconex

InEight

DocuWare

SharePoint

Job description

Job Description:

We are seeking a detail-oriented Document Controller to manage the accurate registration, tracking, distribution, and maintenance of project and tender documentation. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

Why You’ll Love Working With Us

• Real growth – workshops, training and clear career pathways
• Great culture – team events, employee fairs, and monthly games with exciting prizes
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Receive, register, number, validate, distribute, and maintain client and vendor documents, ensuring compliance with document-control procedures.
• Prepare and manage transmittals, addendums, document registers, revisions, and approved company or client templates.
• Create project and tender jobs, distribute tasks, track completion, and prepare weekly and monthly reports.
• Conduct quality audits, compile Manufacturers Data Reports (MDRs), and address overdue documents, discrepancies, and processing delays.
• Support project teams with document-control queries while maintaining compliance with company policies and changing project requirements.

What Were Looking For:

• Bachelor’s degree in Business Administration, Engineering, Project Administration, or a related field, with at least 3 years of document-control or records-management experience.
• Experience within engineering, construction, fabrication, mining, oil and gas, heavy engineering, or industrial project environments.
• Hands-on experience with an EDMS, such as Aconex, InEight, DocuWare, or SharePoint, including document numbering, transmittals, revision tracking, and registers.
• Familiarity with engineering drawings and specifications, including GA, Isometric, P&ID, and Standard Drawings; MDR compilation experience is highly regarded.
• Proficient in Microsoft Office and document-management tools, with strong English communication, attention to detail, organisation, and ability to work independently and collaboratively.
• Must be willing to work on a 6-month project-based contract.
• Willing to work full-time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday to Friday on a morning shift schedule)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers.