Document Controller

Cybalink Solutions; Pasig; On-site; PHP 600,000 - 750,000; Full time

Benefits offered by this job

Annual bonus

Salary reviews

HMO + 1 dependent

30 days paid leave

Growth opportunities

Team events

Tenure rewards

2 days weekly rest

Job summary

Cybalink Solutions in the Philippines is seeking a detail-oriented Document Controller to manage registration, tracking, and maintenance of project and tender documents. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

The position is onsite at Arcovia City, Brgy. Ugong, Pasig City, with a Monday to Friday morning shift.

Qualifications

• Bachelor's degree in a related field with 3+ years of document-control or records-management experience.
• Experience in engineering, construction, or industrial project environments.
• Hands-on EDMS experience including numbering, transmittals, revisions, and registers.
• Proficient in MS Office and strong English communication.

Responsibilities

• Receive, register, number, validate, distribute, and maintain client and vendor documents per procedures.
• Prepare transmittals, addendums, document registers, revisions, and templates.
• Create project/tender jobs, assign tasks, track completion, and prepare reports.
• Conduct quality audits, compile MDRs, and address overdue documents and delays.
• Support project teams with document-control queries and ensure policy compliance.

Skills

Attention to detail

Time management

Strong English communication

Education

Bachelor's degree in Business Administration, Engineering, Project Administration, or related field

Tools

EDMS (Aconex)

InEight

DocuWare

SharePoint

Job description

Role Overview

We are seeking a detail-oriented Document Controller to manage the accurate registration, tracking, distribution, and maintenance of project and tender documentation. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth - workshops, training and clear career pathways
• Great culture - team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards - milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Receive, register, number, validate, distribute, and maintain client and vendor documents, ensuring compliance with document-control procedures.
• Prepare and manage transmittals, addendums, document registers, revisions, and approved company or client templates.
• Create project and tender jobs, distribute tasks, track completion, and prepare weekly and monthly reports.
• Conduct quality audits, compile Manufacturers Data Reports (MDRs), and address overdue documents, discrepancies, and processing delays.
• Support project teams with document-control queries while maintaining compliance with company policies and changing project requirements.

What We're Looking For:

• Bachelor’s degree in Business Administration, Engineering, Project Administration, or a related field, with at least 3 years of document-control or records-management experience.
• Experience within engineering, construction, fabrication, mining, oil and gas, heavy engineering, or industrial project environments.
• Hands-on experience with an EDMS, such as Aconex, InEight, DocuWare, or SharePoint, including document numbering, transmittals, revision tracking, and registers.
• Familiarity with engineering drawings and specifications, including GA, Isometric, P&ID, and Standard Drawings; MDR compilation experience is highly regarded.
• Proficient in Microsoft Office and document-management tools, with strong English communication, attention to detail, organisation, and ability to work independently and collaboratively.
• Willing to work full-time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday to Friday on a morning shift schedule)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers.