Document Controller — EDMS & Project Documentation

Cybalink Solutions; Pasig; On-site; PHP 600,000 - 750,000; Full time

Benefits offered by this job

Annual bonus

Salary reviews

HMO + 1 dependent

30 days paid leave

Growth opportunities

Team events

Tenure rewards

2 days weekly rest

Job summary

Cybalink Solutions in the Philippines is seeking a detail-oriented Document Controller to manage registration, tracking, and maintenance of project and tender documents. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

The position is onsite at Arcovia City, Brgy. Ugong, Pasig City, with a Monday to Friday morning shift.

Qualifications

• Bachelor's degree in a related field with 3+ years of document-control or records-management experience.
• Experience in engineering, construction, or industrial project environments.
• Hands-on EDMS experience including numbering, transmittals, revisions, and registers.
• Proficient in MS Office and strong English communication.

Responsibilities

• Receive, register, number, validate, distribute, and maintain client and vendor documents per procedures.
• Prepare transmittals, addendums, document registers, revisions, and templates.
• Create project/tender jobs, assign tasks, track completion, and prepare reports.
• Conduct quality audits, compile MDRs, and address overdue documents and delays.
• Support project teams with document-control queries and ensure policy compliance.

Skills

Attention to detail

Time management

Strong English communication

Education

Bachelor's degree in Business Administration, Engineering, Project Administration, or related field

Tools

EDMS (Aconex)

InEight

DocuWare

SharePoint

Job description

Cybalink Solutions in the Philippines is seeking a detail-oriented Document Controller to manage registration, tracking, and maintenance of project and tender documents. This role ensures document integrity through Civtrac and other EDMS platforms, while supporting compliance with company and client standards.

The position is onsite at Arcovia City, Brgy. Ugong, Pasig City, with a Monday to Friday morning shift.