Document Controller

JCV & Associates Project Management & Devt Inc.; Tarlac City; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

HMO

Job Training

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Holiday Gifts

Job summary

JCV & Associates Project Management & Devt Inc. in Tarlac is seeking a Document Controller with 1–3 years of experience to manage project documentation on-site. The role requires a bachelor's degree and proven document control skills.

You will implement EDMS, ensure version control, coordinate with engineers and subcontractors, and support audits with organized records. This is a full-time on-site position offering negotiable compensation and benefits.

Qualifications

• Bachelor's degree or equivalent in business/admin/info management or related field.
• 2+ years of document control or related experience.

Responsibilities

• Receive, log, scan, and distribute documents per company protocols.
• Maintain registers for drawings, transmittals, submittals, and correspondence.
• Ensure updating, version control, and numbering as per project requirements.
• Apply ISO 9001:2015-aligned document control procedures.
• Coordinate with project engineers, consultants, and subcontractors on submissions and approvals.
• Assist in archiving plans and retrieval for audits and handovers.
• Use EDMS/project platforms for tracking; train staff on procedures.
• Prepare document status reports for PM and QM and assist in handovers.

Skills

Document control

EDMS

Office suite

Communication

Time management

Organization

Attention to detail

Education

Bachelor's degree in related field

Tools

EDMS

Microsoft Office

Job description

JCV & Associates Project Management & Devt Inc.

Negotiable

On-site - Tarlac 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Holiday Gifts

Government Mandated Benefits

Insurance Health & Wellness

HMO

Professional Development

Job Training

Maternity & Paternity Leave, Sick Leave, Vacation Leave

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Responsibilities

MAJOR RESPONSIBILITIES

1. Document Management and Control

• Receive, log, scan, and distribute incoming and outgoing documents according to company protocols.
• Maintain documents registers for drawings, transmittals, submittals, and correspondence.
• Ensure timely updating, version control, and document numbering in accordance with project requirements.

2. Compliance and Standards Implementation

• Implement document control procedures in line with ISO 9001:2015 and project specifications.
• Ensure that all documentation complies with company standards, contractual requirements, and client expectations.
• Monitor the quality of submitted documents to ensure formatting, signatures, and attachments are complete.

3. Coordination and Communication

• Coordinate with project engineers, consultants, and subcontractors to track document submission and approvaltimelines.
• Facilitate document reviews and approvals by relevant stakeholders.
• Support effective communication between sites, head office, and third parties regarding document flow.

4. Archiving and Retrieval

• Ensure secure and systematic storage of physical and digital documents.
• Prepare archiving plans and support document retrieval for audits, inspections, and handover.
• Maintain backup and access control to confidential and sensitive documentation.

5. Reporting and Audit Support

• Prepare and submit document status reports to the Project Manager and Quality Manager.
• Support internal and external audits by providing up-to-date and traceable document records.Assist in preparing final project documentation for handover, including as-built files and O&M manuals.

6. System and Tool Utilization

• Use Electronic Document Management Systems (EDMS) and project platforms for document tracking andcontrol.
• Provide training and support to project staff on document control systems and procedures.
• Troubleshoot issues related to document workflows and EDMS platform

Job Requirements

QUALIFICATION AND COMPETENCY REQUIREMENTS

MINIMUM EDUCATION and EXPERIENCE

1. Must possess a bachelor's degree in a relevant field such as business administration, information management, or a related discipline.

2. Must possess at least 2 years of experience in document control or related roles.

KNOWLEDGE

1. Knowledge of document control principles and best practices.

2. Familiarity with relevant industry standards, regulations, and quality management systems.

3. Understanding of construction project lifecycle and documentation requirements.

4. Knowledge of document control software and electronic document management systems (EDMS).

5. Proficiency in standard office software such as Microsoft Office or Google Suite.

SKILLS

1. Strong organizational skills and attention to detail.

2. Excellent time management and ability to prioritize tasks effectively.

3. Proficient in using document control software and electronic systems.

4. Communication skills for collaborating with project teams, stakeholders, and clients.

5. Analytical skills to identify document control issues, track revisions, and ensure accuracy.

ATTRIBUTES

1. Detail-oriented mindset to ensure accuracy in technical documentation.

2. Adaptability and flexibility in handling changes in project.

3. Strong work ethic and commitment to meeting project deadlines.

Angeilou Diano

People Support and Culture Associate JCV & Associates Project Management & Devt Inc.