Chinese Administrative Specialist

Clickarts Inc; Taguig; On-site; PHP 334,800 - 502,200; Full time

Job summary

A dynamic organization is seeking an Administrative Specialist to provide high-level support in Metro Manila. The role involves scheduling, maintaining records, and coordinating projects. Proficiency in Chinese (Mandarin/Cantonese) is required. Candidates should be organized with strong communication skills and a bachelor’s degree or equivalent experience. This is a full-time on-site position in BGC, Taguig City.

Qualifications

• Proven experience as an Administrative Specialist or similar role.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and organize calendars, appointments, and meetings.
• Prepare and edit correspondence and presentations.
• Maintain accurate records, files, and databases.
• Coordinate travel arrangements, including bookings.
• Assist in preparation of reports and meeting agendas.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Time management

Proficiency in Chinese (Mandarin/Cantonese)

Education

Bachelor's degree or equivalent work experience

Job description

Overview

The Administrative Specialist provides high-level administrative support to ensure efficient operation within the organization. This role involves handling a variety of tasks, such as managing schedules, coordinating meetings, maintaining records, and supporting project execution.

Key Responsibilities

• Manage and organize calendars, appointments, and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain accurate records, files, and databases.
• Coordinate travel arrangements, including flight bookings, accommodations, and itineraries.
• Assist in the preparation of reports and meeting agendas.
• Provide support for project coordination and task management.
• Handle sensitive and confidential information with discretion.
• Liaise with internal and external stakeholders professionally and effectively.

Qualifications

• Proven experience as an Administrative Specialist or similar role.
• Strong proficiency in Microsoft Office Suite and other administrative tools.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Chinese (Mandarin/Cantonese), both written and spoken, is required.
• Ability to work independently and as part of a team.
• Attention to detail and ability to multitask in a fast-paced environment.
• Bachelor's degree or equivalent work experience preferred.

Working Conditions

• Full-time position with occasional requirements for overtime.
• Willing to work onsite at BGC, Taguig City