Administrative Specialist/Assistant

Hope Mountain Mindanao Inc.; Davao del Sur; On-site; PHP 335,000 - 469,000; Full time

Job summary

A local organization in Davao del Sur is seeking an Admin Specialist to provide comprehensive administrative support. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. Responsibilities include managing calendars, preparing meeting materials, and assisting with project planning. A minimum of a high school diploma is required, and an associate's degree in a related field is preferred. Candidates should have proficiency in Microsoft Office and strong problem-solving skills.

Qualifications

• Minimum [Number] years of experience in an administrative support role.
• Minimum [Number] years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and distribute meeting materials, presentations, and correspondence.
• Answer and direct phone calls, respond to emails, and handle inquiries.
• Maintain office supplies and equipment, ensuring adequate inventory levels.
• Assist with project planning, tracking, and reporting.
• Communicate effectively with internal and external stakeholders.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills

Strong organizational and time-management skills

Attention to detail and accuracy

Ability to work independently and as part of a team

Problem‑solving and critical thinking skills

Ability to maintain confidentiality

Confidentiality

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description

The Admin Specialist provides comprehensive administrative support to the department, ensuring efficient and smooth daily operations. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

Essential Duties and Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and distribute meeting materials, presentations, and correspondence.
• Answer and direct phone calls, respond to emails, and handle inquiries.
• Maintain office supplies and equipment, ensuring adequate inventory levels.
• Coordinate office maintenance and repairs as needed.

Project Support

• Assist with project planning, tracking, and reporting.
• Collect and organize data for reports and presentations.
• Prepare and submit expense reports.

Communication & Coordination

• Communicate effectively with internal and external stakeholders.
• Build and maintain positive working relationships with colleagues.
• Coordinate with other departments as needed to ensure smooth workflow.

Data Entry & Management

• Maintain accurate and up-to-date records in relevant databases.
• Prepare and submit reports as required.

Other Duties as Assigned

• Perform other administrative duties as assigned by the supervisor.

Education

High School Diploma or equivalent required; Associate's Degree in Business Administration or related field preferred.

Experience

Minimum [Number] years of experience in an administrative support role.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skillsli>
• Strong organizational and time‑management skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem‑solving and critical thinking skills.
• Ability to maintain confidentiality.