Administrative Specialist/Assistant

SMART COMMUNICATIONS INC. Lapu Lapu; Lapu-Lapu; On-site; PHP 223,200 - 334,800; Full time

Job summary

A telecommunications company in Lapu-Lapu is seeking an Administrative Assistant to handle general administrative tasks, including scheduling meetings, preparing documents, and managing correspondence. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. This role offers an opportunity to contribute to a dynamic office environment.

Qualifications

• High school diploma or equivalent; a degree in business or administration is a plus.
• Proven experience in an administrative role (preferred).
• Proficiency in Microsoft Office Suite or Google Workspace is required.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Perform general administrative tasks such as filing and organizing documents.
• Schedule meetings and maintain calendars for team members.
• Prepare reports and manage office supplies.
• Answer phone calls and greet visitors professionally.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Responsibilities

• Perform general administrative tasks such as filing, organizing documents, and managing correspondence.
• Schedule meetings, appointments, and maintain calendars for team members or executives.
• Prepare reports, presentations, and other business documents as needed.
• Manage office supplies and ensure they are adequately stocked.
• Answer phone calls, emails, and greet visitors in a professional manner.
• Maintain and update records, databases, and spreadsheets.
• Assist in organizing events, travel arrangements, and office activities.
• Coordinate with different departments to ensure smooth daily operations.

Qualifications

• High school diploma or equivalent; a degree in business or administration is a plus.
• Proven experience in an administrative role (preferred).
• Proficiency in Microsoft Office Suite or Google Workspace.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with discretion.
• Attention to detail and problem‑solving abilities.
• Flexibility to adapt to changing priorities and tasks.