Billing, Invoicing & Field Payroll Coordinator

Outsource Access, Inc.; Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Outsource Access, Inc. is seeking a detail-oriented Billing & Audit Specialist to review daily timecards for field inspectors and engineers. You will convert raw time data, site notes, overtime, and expenses into precise billable lines and project codes to maximize revenue capture.

You will assemble complete draft invoice packages with documentation and produce fully audited timesheet summaries aligned with base pay, overtime, and field allowances to ensure accurate payroll and timely billing.

Qualifications

• Experience in accounting support, billing, or bookkeeping.
• Strong accuracy in time entries, rates, and logs.
• Experience with Deltek, ERP, or QuickBooks Online.
• Proficient in Excel/Sheets and data reconciliation.

Responsibilities

• Audit daily timecards for ~25 field staff with precision and same-day compliance.
• Translate field time, overtime, and expenses into billable lines and project job codes.
• Assemble draft invoice packages with supporting time entries and expense documentation.
• Prepare fully audited timesheet summaries aligned with pay policies.

Skills

Accounting support

Bookkeeping

Billing

Communication

Attention to detail

Tools

Excel

Google Sheets

Deltek

ERP systems

QuickBooks Online

Timekeeping platforms

Job description

About the role

You will audit daily timecards for approximately 25 field inspectors and engineers, ensuring same-day compliance and mathematically sound submissions. You will translate raw field time, site notes, overtime, and reimbursable expenses into precise billable service lines and project job codes. You will assemble complete draft invoice packages backed by clean time entries and expense documentation, and compile fully audited, finalized timesheet summaries aligned with base pay, overtime, and field allowance policies.

Key responsibilities

• Audit daily timecards for ~25 field inspectors and engineers with precision, proactively following up to ensure same-day compliance and mathematically sound submissions
• Translate raw field time, site notes, overtime, and reimbursable expenses into precise billable service lines and project job codes that maximize revenue capture
• Assemble complete draft invoice packages backed by clean time entries and expense documentation, resolving contract threshold discrepancies before final sign-off
• Compile fully audited, finalized timesheet summaries aligned with base pay, overtime, and field allowance policies to safeguard smooth payroll execution

About you

• Background in accounting support, bookkeeping, or billing, ideally in field services
• Instinct for catching hidden errors in time entries, rates, and site logs
• Comfortable making direct follow-up calls and sending messages to field staff, technicians, and Project Managers to enforce daily deadlines
• Navigate Microsoft Excel and Google Sheets effortlessly using advanced formulas, VLOOKUP/XLOOKUP, and Pivot Tables to reconcile complex financial data
• Adapt effortlessly to cloud-based timekeeping platforms (like Deltek), ERP systems, QuickBooks Online, and digital communication tools
• Operate from a private, quiet, and secure dedicated workspace equipped with a high-performance computer setup, dual monitors, high-speed fiber internet, and reliable power backups

About us

At Outsource Access, we help fast-growing engineering, construction, and field service firms keep their financial pipelines moving and completely accurate. We audit daily timesheets and process invoices to ensure every billable field hour is captured, job costs are perfectly aligned, and project revenue flows without delays or discrepancies.